Senior Executive Assistant

We're looking for a highly organized and proactive Executive Assistant to support the Company's senior leadership team. In this role, you'll help streamline day-to-day operations, manage schedules, and handle key communications and projects that keep the team running smoothly. You'll be the go-to person for coordination and execution, ensuring priorities are met and initiatives stay on track.

This position is perfect for someone detail-oriented, tech-savvy, and comfortable working in a dynamic, fast-paced healthcare startup environment.

Key Responsibilities

Manage executive calendars, meetings, and travel logistics

Coordinate internal and external communications with professionalism and discretion

Track ongoing projects, deliverables, and follow-ups to ensure timely completion

Prepare reports, presentations, and other documentation as needed

Support leadership with administrative and operational tasks

Maintain confidentiality and handle sensitive information with care

Collaborate across departments to keep operations running efficiently

Minimum Qualifications

Minimum of 5 years of experience as an Executive or Virtual Assistant, ideally supporting C-level or senior leaders

Excellent written and verbal communication skills in English

Strong organizational skills and attention to detail

Proficiency with tools like Google Workspace, Slack, Zoom, and project management software

Ability to work independently and manage multiple priorities across time zones

Full-time position aligned with U.S. Pacific Time hours (Night Shift)

Nice to Have

Experience in health tech, healthcare administration, or telehealth operations

Comfort navigating startup environments where priorities shift quickly

Culturally familiar with Western business and executive communication norms