Since 2016, enablesGROUP has been on a mission: to deliver high-quality operations and outsourcing services to every client, big or small.
Fast forward to 2025, we've grown our global footprint to serve 100+ clients and expanded into 4 key industries. At enablesGROUP, you're not just joining a company you're joining a community that values growth, learning, and success. Check us out at www.enablesgroup.com.
At enablesGROUP, you're not just joining a company you're joining a community that values growth, learning, and success.
We have market leading engagement scores and invest heavily in your Learning and Development, with a specific focus on enhancing your ability to leverage AI in your daily tasks.
JOB DETAILS:
The EA will provide high-level administrative, coordination, and personal support to senior executives across two investment businesses. This includes managing communications, scheduling, travel, document administration, expense coordination, and handling confidential information with discretion. The ideal candidate will be proactive, highly organised, and comfortable working in a dynamic, fast-paced investment environment.
Key Responsibilities:
1. Executive & Administrative Support
- Manage complex calendars, schedule meetings, and coordinate across multiple time zones.
- Maintain and prioritise inboxes; draft and manage correspondence.
- Prepare agendas, meeting notes, and follow-up actions.
- Manage document filing and version control (Google Drive, Dropbox, DocuSign, Adobe Sign).
2. Travel & Event Coordination
- Book and manage domestic and international travel itineraries.
- Prepare travel packs, visa documents, insurance details, and logistics.
- Coordinate business events, investor meetings, and occasional personal engagements.
3. Expense Management & Vendor Coordination
- Process invoices and expense claims; manage reimbursements.
- Liaise with finance teams and vendors for payment tracking.
- Maintain subscription and renewal registers.
4. Personal Support
- Assist with personal travel, household or vendor coordination, and filing of personal documents.
- Manage appointments, correspondence, and occasional errands for supported executives.
5. Confidentiality & Compliance
- Handle sensitive business and personal information with the utmost discretion.
- Maintain strict confidentiality and respect information barriers between entities.
Required Skills & Experience:
- 5+ years experience as an Executive Assistant, ideally supporting senior management or principals in professional services, finance, or real estate.
- Strong written and verbal communication skills in English.
- Advanced proficiency in Google Workspace and Microsoft 365), DocuSign, Zoom, and online travel tools.
- Proven ability to manage competing priorities, anticipate needs, and work independently.
- Exceptional organisational skills and attention to detail.
- Demonstrated integrity, judgment, and discretion in managing confidential matters.
Preferred Attributes:
- Experience supporting multiple stakeholders simultaneously.
- Ability to work across different entities or businesses.
- Familiarity with Australian business practices and time zones.
- Comfortable with both professional and personal tasks.
Working Hours:
- Aligned to Sydney business hours, with flexibility for early or late calls during travel or deal activity.
Ready to be part of a team that grows, innovates, and celebrates success together Join enablesGROUP today!
