Company Overview:
BESmartAdminServices Pty Ltd (BESAS)is a bespoke Australian startup providing tailored administrative, paraplanning, and bookkeeping solutions for clients across financial planning, property, creative design, and mortgage lending. We deliver high-quality, customized support that helps our clients streamline operations and achieve their goals.
At BESAS, we valuehonesty, innovation, and collaboration,and webalance excellence with well-beingcreating a positive, supportive environment where every idea matters.
We'relooking for individuals with acan-do attitudewho thrive in a fast-paced, dynamic startup. This is your chance to take ownership, grow professionally, and make a meaningful impact on both our clients and the company's journey. Ifyou'reproactive, motivated, and ready to push your career forward, BESAS is the place to do it.
Role Overview
We'relooking for an experiencedSenior Bookkeeperwith strongproficiencyinXero(and MYOB) to support our bookkeeping team. This is abackup/assistant roletothe Head Bookkeeperyou'llmanage your own client portfolio whileassistingin team oversight and supporting the team's growth.
This role offerscareer progression opportunitiesas the team and client base expand.It'sperfect for someone ready to take on responsibility, mentor colleagues, and contribute to shaping best practices in a dynamic, remote team.
Key Responsibilities
Team Support & Leadership Team Enablement Role
- Provide support to the bookkeeping team and help ensure smooth daily operations.
- Assistwith assigning client files based on skills, experience, and workload tooptimizeefficiency.
- Maintain high quality and consistency across all deliverables.
- Offer guidance, mentorship, and knowledge sharing to team members.
- Contribute to refining workflows and documenting standard operating procedures.
- Monitor team productivity and ensureaccuratetime-tracking viaClockify.
- Support in addressing client inquiries or concerns that requireadditionalattention.
Client-Facing Bookkeeping Tasks
- Weekly:Process and code transactions in Xero and MYOB; reconcile bank feeds, corporate cards, and supplier invoices; update client file statuses and communicate progress.
- Fortnightly:Process payroll (STP-compliant); reconcile PAYG and superannuation; lodge timesheets if applicable.
- Monthly:Finalizereconciliations for bank accounts, credit cards, and loans; generate and review management reports (P&L, Balance Sheet, etc.); prepare BAS-ready reports;monitorcash flow and unpaid invoices.
- Quarterly & Annually:Prepare/review BAS, FBT, GST, and payroll compliance; generate quarterly client performance summaries; support client accountants with year-end working papers and EOFY payroll reports; archive completed files and ensure documentation compliance.
Qualifications & Experience
- Minimum 5 years of hands-on bookkeeping experience, preferably with Australian clients.
- At least 1 year of experience supervising or mentoring team members is a plus.
- Strong technicalproficiencyin Xero (Xero Payroll, Xero Practice Manager) and MYOB (AccountRight or Essentials).
- Knowledge of Australian GST, BAS, payroll, and compliance requirements.
- Comfortable in client-facing interactions via calls, emails, andZoom.
Professional Attributes
- Proactive,solutions-oriented, and enthusiastic about learning and growth.
- Strong attention to detail and ability to manage multiple projects under deadlines.
- Honest, collaborative, and professional when interacting with clients and team members.
Home Office Requirements
- Stable power supply and internet (minimum 10 Mbps).
- Workingcomputer/laptop with at least 8GBRAM and Microsoft Office.
- Quiet, professional home office suitable for client calls and team meetings.
Working Hours
- Schedule: MondayFriday, 8:00 AM 5:00 PM PH Time (1-hour unpaid lunch).
- Track all work hours inClockify, specifying time spent on each task.
- Short tea breaks allowed (2 x 15 mins daily) with prior notice to supervisors.
Compensation & Benefits
- Base Rate: 250/hr(non-billable work)
- Premium Rate: 450/hr(billable work)
- Expected annual base salary: 936,000 (excluding commissions, assuming full 40-hour weeks).
- Fortnightly payroll in PHP via Security Bank.
- Opportunities for salary progression after 6-month probation and achieving KPIs.
Why Join Us
Step into a high-impact role where your skills, initiative, and professionalism truly make a difference. At BESAS, youwon'tjust follow processesyou'llhelp shape them. Mentor team members, influence best practices, and grow into a leadership role while continuing to manage client-facing bookkeeping work.
How to Apply:
Ifyou'reproactive, dependable, and passionate about delivering excellence in bookkeeping, and if you thrive in acollaborative, innovative, and supportive environment,please email your CV to[Confidential Information].BESAS is the place to accelerate your career and make your mark!
