Senior Analyst - Sourcing & Procurement

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Duties and responsibilities

What this job involves and what the senior analyst will perform:

Compliance and Risk Management

• Conduct mandatory sanctions screening for new and existing vendors escalate matches to Account teams
• Monitor supplier compliance including HSSE status, insurance, and mandatory documentation
• Proactively manage expiring supplier documentation with Account Operations monitor third-party risk during contract setup

Reporting and Analytics

• Utilize BI dashboards to track processes and share updates with Procurement and Operations teams
• Update monthly Account Reports with regional compliance status generate ad-hoc reports as requested
• Maintain accurate records and logs of correspondence and documentation
• Help drive critical business decisions by analyzing metrics and designing reports
• Create and design report templates that the Team members can use to generate reports themselves. Intention is to have minimal need for explanation of data and maximize the value of the system/tool through actionable insights
• Adoption Metrics - 100% of reports sent as per agreed frequency. Drive adoption of the System/Tool through reporting of key metrics
• Working with Key Operation stakeholders across the account globally
• Look to innovate with new reporting and Business Intelligence (BI) technologies to help minimize workload involved with generating all types of report

Stakeholder Communication and Operational Support

• Communicate with Account Team to facilitate timely process completion and provide regular progress updates
• Build and maintain effective relationships with internal teams and key vendors escalate issues to Account and Procurement teams as needed
• Provide technical support for procurement systems and support compliance execution in sourcing initiatives
• Assist with data improvement projects and ad-hoc sourcing initiatives
• Identify and escalate priority issues manage competing priorities with attention to detail and urgency

Performance objectives

Personal Effectiveness:

• Works independently under limited supervision on routine tasks seeks guidance on non-routine or complex situations
• Sets performance targets and monitors own work within established operational boundaries, exercises discretion in day-to-day activities
• Manages multiple priorities efficiently adapts work practices and procedures to meet objectives that impact quality and team effectiveness

Decision Making:

• Analyses issues that are unclear or atypical independently develops solutions to problems
• Implements minor process improvements to enhance job effectiveness
• Independently develops work priorities for manager review escalates complex matters appropriately

Relationship Building:

• Builds direct relationships across the wider team to obtain and provide information on matters of importance to the organization
• Provides guidance and assistance on practices to lower-level employees
• Coordinates effectively with cross-functional teams on interconnected activities

Communication:

• Communicates clearly with internal and external stakeholders on routine matters
• Explains detailed and moderately complex practices, procedures, and policies to reach agreement with contacts outside own work area
• Translates data and information into actionable insights for stakeholders
• Demonstrates practical knowledge of operational systems applies analytical thinking to resolve issues

Key skills

• Proven client-facing support experience handling multi-channel communications
• Proficient in MS Office with advanced Excel skills for analysis and reporting
• Practical knowledge of operational systems and business procedures with strong attention to detail
• Analytical thinking to independently develop solutions to complex and atypical problems
• Ability to handle multiple deliverables simultaneously and independently prioritize work deliverables
• Works independently under limited supervision with sound judgment
• Strong interpersonal skills to manage diverse stakeholders across wider teams
• Excellent written and oral communication skills to explain complex practices and reach agreement
• Provides guidance and assistance on practices to lower level employees

Sounds like you

To apply, you need to have:

• Minimum Bachelor's degree in Business Administration, Supply Chain Management, Real Estate Management, or related field
• 1-2 years of experience in procurement, vendor management, contract administration, or client-facing support roles
• Good written and verbal communication skills explains complex procurement practices and policies effectively
• Practical knowledge of contract procurement processes, supplier documentation, and compliance monitoring real estate or facilities management experience highly regarded
• Demonstrated experience working in team environments with ability to build relationships both internally and externally
• Track record of managing and prioritizing multiple projects with competing timelines

Location:

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.