SENIOR ADMINISTRATIVE ASSISTANT I

Technical Education and Skills Development Authority CARAGA Region - Government

Fresher

Not Disclosed

Philippines

Posted 16 hours ago
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Job Description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

20%-Assist in the implementation of Quality Management System (QMS) within Procurement Division in compliance with the international quality management system standards
20%-Assists in the preparation of procurement-related documents (e.g. orders, invitations to bids, requests for quotation, resolutions, notices, letters, memoranda, advisories, bid bulletins, eligibility requirements checklist and abstract of bids)
20%-Assists in the monitoring of procurement activities and milestones for proper reporting to the Government Procurement and Policy Board (GPPB)
20%-Assists the Bids and Awards Committee (BAC) and Technical Working Group (TWG) in the conduct of procurement of goods, services, infrastructure projects, and/or consulting services, through public bidding and negotiated procurements
10%-Supports the timely preparation and submission of agency reports and other communication required by oversight
5%-Assists in the finalization, posting, distribution and sale to prospective bidders of the Bidding Documents and
5%-Assists in maintaining records and files.

SPECIAL QUALIFICATIONS:

.Planning Skills
.Oral and Written Communication Skills
.Monitoring and Evaluation Skills
.Negotiation Skills
.Research and Development Skills
.Skills in Networking and Linkaging
.Conflict Management Skills
.Adheres to Professional/Work Ethics
.Assertive and can work under pressure
.With Analytical and Creative Thinking
.Excellent Interpersonal Relations

Intent Letter indicating the position, office where the vacancy exists and its Item Number)Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2017) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2017 can be downloaded at the CSC website)Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicantsList of training programs attended indicating the number of training hours together with the certified photocopies of training certificatesPerformance Evaluation System (PES) Ratings for Calendar Year 2024 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for July to December 2024 (if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agenciesCopy of previous appointment for TESDA applicants or applicants from other government agenciesList of at least five (5) references with complete contact details and email addresses for the following categories:

Superior
Peers
Subordinates (if applicable)
Clients (if applicable)SuperiorPeersSubordinates (if applicable)Clients (if applicable)Certified true copy of transcript of records/diplomaAuthenticated copy of Eligibility by CSC or PRCAwards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable) andCommittees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)