Sales PA/Coordinator
Shift: 7AM-4PM PHT
Arrangement: Full Time
Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry.
About this role
The Sales Coordinator/PA will provide essential support to the sales team and senior management by managing day-to-day administrative tasks, ensuring smooth coordination of sales activities, and assisting with personal assistant duties. This dynamic role requires strong organizational skills, multitasking abilities, and excellent communication.
Job Description
Sales Coordination Responsibilities:
- Sales Support: Assist the sales team in managing client inquiries, preparing quotations, processing orders, and tracking sales leads.
- Order Management: Enter, update, and track orders in the sales system, ensuring accuracy and timely fulfillment.
- Customer Communication: Act as the liaison between the sales team, customers, and other departments, responding to customer inquiries regarding order status, product details, and delivery schedules.
- Reporting & Analysis: Generate weekly and monthly sales reports, track team performance, and assist in analyzing sales data to provide insights and recommendations.
- Documentation & Record-Keeping: Ensure that all sales documentation is properly maintained and filed, including contracts, invoices, and correspondence.
- Sales Scheduling: Organize and coordinate meetings, client visits, and events for the sales team.
Personal Assistant Responsibilities:
- Executive Support: Provide administrative assistance to senior sales managers or executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
- Communication & Correspondence: Handle incoming calls, emails, and general inquiries, ensuring timely responses.
- Document Management: Assist with the preparation and distribution of internal reports, presentations, and other documents.
- Meeting Preparation: Organize and prepare meeting agendas, take meeting minutes, and follow up on action items.
- Task Management: Assist with personal errands, scheduling, and other ad-hoc duties as needed by senior executives.
Qualifications:
- Education: A degree in Business Administration, Sales, or a related field is preferred.
- Experience: Previous experience in a sales coordinator or personal assistant role is highly desirable.
- Skills:
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and CRM software.
- Ability to manage time effectively and handle competing priorities.
- Discretion and confidentiality, especially when handling sensitive information.
