As a Sales and Hubspot Coordinator, you'll own the behind-the-scenes engine that keeps deals moving forward.
You'll lead follow-ups, maintain CRM hygiene, nurture prospect relationships, and free up founder time so the team can close more, faster.
Compensation & Perks
Salary Range: Up to 60,000/month or $6/hour (Final offer based on skills and experience matched to role requirements)
Work Setup: 100% permanent work-from-home
Bonuses:
- $25 monthly perfect attendance bonus
- Performance bonus
- Anniversary bonus (5,000 at 1 year; 10,000 at 2 years)
- $300 referral bonus per successful hire
Paid Parental Leave
Paid Time Off:
- 7 holiday PTO days/year
- 6 regular PTO days/year
Health Coverage: Comprehensive HMO plan
What You'll Do
1) Client & Deal Flow Coordination
- Join prospect and client calls, use AI notetakers to summarize key points.
- Log tasks, notes, and contacts in HubSpot within 2 hours after a call.
- Run consistent follow-up cadences via email, phone, and LinkedIn.
2) SOW/RFP Coordination
- Draft and manage SOWs/RFPs, ensuring documents move smoothly to signature.
- Coordinate with internal teams to hit client deadlines and prevent bottlenecks.
3) FrontofFunnel Outreach (Light BDR Work)
- Execute automated outreach campaigns with just enough personalization to spark interest.
- Book qualified discovery calls that set up the team to win.
4) Streamline Process & Reporting
- Keep the pipeline clean and organized.
- Highlight stuck deals and follow-ups at risk.
- Run win/loss and follow-up analysis/feedback each quarter to improve how the team sells.
What We're Looking For
- Experience in Sales Coordination or Sales Ops, ideally in fast-paced B2B tech or consulting.
- Experience adapting SOPs, workflows, or playbooks for scalability.
- Experience in HubSpot (primarily the Sales Hub) & workflow management.
- Proficiency in LinkedIn Outreach and enrichment tools such as Apollo or LinkedIn Sales Navigator.
- AI-enthusiasm & literacy in navigating automation tools effectively (i.e., ChatGPT, Zapier, HubSpot workflows, etc.),
- Exceptional communication skills, both written and verbal.
- Google Workspace & Slack fluency.
- Strong attention to detail & organizational skills.
- Experience workingwith or at fast-growing start-ups or consultancies, with a proven ability to take initiative & navigate ambiguity.
Metrics/KPI's
- Meetings Booked: 10 meetings are booked per week
- Deals move faster: 80% of opportunities advance to the next stage within 35 days
- Follow-through is sharp: 90% of action items completed within 2448 hours
- Everyone has visibility: Weekly reports clearly flag stalled deals, next steps, and at-risk follow-ups
Why You'll Love Working Here
At GrowthAssistant, you'll collaborate with a diverse, talented team, sharpen your skills with global clients, and make an impact in your career. We value your growth and recognize your contributions every step of the way.
Apply today and take the next step in your career with GrowthAssistant!
