Sales Admin Assistant

Sales Admin Assistant

#ASEAN3_Priority

Coverage Management

• Understand sales coverage of DSS Group and each account manager by account & industry assignments.
• Directly report to the assigned Sales Director/s.
• Coordinates with Sales Director/s and other Sales Operations staff on DSS order forecast monitoring.
• Provide Order forecast status report to Sales director/s. o Manage and monitors DSS weekly sales order and revenue performance

Reporting

• Ensures availability and accuracy of all DSS reports and dashboards.
• Prepares Weekly DSS dashboard (Order and Revenue reports; order forecast report) o Monitor Monthly Win / Loss report for DSS reporting
• Monitors Quarterly booking/ invoice report to DSS.
• Ad-hoc request for historical booking accounts from sales representative for account planning.
• Sales Analysis and RF data requirements (e.g. New customers acquired, top account booking, BU GM performance, Etc.)

Sales Support Team

• Ensure alignment of processes amongst all DSS groups.
• Serve as Sales support assistant to the assigned Sales group (e.g. Bidding preparation, risk management committee approvals, SPFR etc.)
• Gather all supporting document/s or files to support the process of Purchase orders/ letter of intent/ notice to proceed/ contract once confirmed by the account management team
• Monitor the routing and approval of the SPR Sup to issuance of Purchase Order to the suppliers o Monitor shipment from supplier/s to FPI warehouse within the required timeline
• Issue Delivery order within the required delivery date and monitor the fulfillment of the delivery o Issue Billing advise and to monitor release of sales invoice to the customer o Assist sales in monitoring the status of unbilled project/s
• Assist Account Management team in all other internal process approval (routing of internal memo, request for demo unit, delivery to customer, sales related activities/events)
• Other task assigned from time to time by the manager

Job Requirements

• Bachelor's degree in Business Administration, Marketing, Management, Finance, or any related field.
• At least 1-3 years of experience in Sales Administration, Sales Operations, Order Management, Business Support, or a similar role.
• Experience supporting a sales team, handling sales reporting, forecasting, and operational coordination is an advantage.
• Experience working with CRM tools, ERP systems, or sales management platforms is preferred.
• Strong analytical skills with the ability to prepare, interpret, and present sales performance reports and dashboards.
• Detail-oriented with excellent organizational and documentation management skills.
• Strong coordination and stakeholder management skills, with the ability to work effectively with Sales, Finance, Supply Chain, Logistics, and Management teams.
• Excellent written and verbal communication skills.
• Ability to handle confidential business information with professionalism and integrity.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in managing quotations, purchase orders, contracts, billing documentation, delivery monitoring, and sales support activities is highly preferred.
• Familiarity with bid management, risk management approval processes, and project coordination is an advantage.