Remote Property Settlement Administrator, Conveyancing Admin Support (AU Dayshift, Legal Firm)

JOB DESCRIPTION:

Remote Property Settlement Administrator, Conveyancing Admin Support

Industry: AU Law Firm

Employment Type: 40 hours per week; Full time

VA Rate : $ 8-9 AUD per hour

Purpose

The position is responsible for providing timely and accurate administrative support to assist with legal and property-related transactions. The role supports the client in staying organized and managing day-to-day tasks, allowing focus on higher-level legal responsibilities. This position is integral to the success of the business.

Property & Settlement Support (Key Responsibility):

Assist with administrative support for property purchases and sales.

Prepare and calculate settlement figures for property transactions.

Calculate client cash contributions to settlement after allowing for outgoings and

financier contributions.

Maintain accurate settlement records and supporting documentation.

Coordinate with internal teams and external stakeholders to ensure settlement

information is accurate and up to date.

Other Duties and Responsibilities

Email and calendar management

Data entry and file management

Drafting legal and administrative documents

Conduct basic legal research

Handling inbound and outbound calls

Scheduling and coordinating meetings

Responding to emails in a timely manner

Preparing correspondence such as memos, emails, invoices, and reports

Writing and editing documents

Posting and responding to content on social media

Responding to service enquiries via social media

Liaising with key stakeholders, clients, families, staff, and advocates

Requirements

Job Qualifications

Exposure to settlement calculations, property transactions, or finance-related admin is

an advantage (not an accounting role)

Relevant experience in administrative support

Experience using LEAP software is a PLUS

Experience working in a legal firm is a PLUS

Strong communication and interpersonal skills

High attention to detail and strong organizational skills

Experience establishing and maintaining administrative systems and processes

Ability to work autonomously and collaboratively

Proficient in spreadsheets (Excel / Google Sheets)

Savvy with social media

Good report writing skills

Experience with minute-taking