Job Description
Job Title:
Recruitment Coordinator (Sourcing and Scheduling)
Employment Type
Temporary / Project‑based
Reporting Line
Talent Acquisition Lead
Job Summary
This role supports the Talent Acquisition function by handling application screening, active sourcing, scheduling, and coordination work. The purpose is to support a smooth hiring process so the TA Lead can focus on interviews, assessment, and hiring decisions.
Key Responsibilities
Application Review and Paper Screening
- Review incoming applications in the ATS against defined role requirements.
- specific requirements for hiring manager review.
- Prepare candidate profiles and documents so they are complete and easy to review.
- date candidate records in the ATS.
Active Sourcing Support
- Review candidate profiles in external job boards and sourcing platforms where access is provided.
- Identify potential candidates whose experience aligns with current role requirements.
- Share sourced profiles with the TA Lead for review and next steps.
- Document sourcing activity and candidate notes in the ATS, following agreed guidelines.
Interview and Panel Scheduling
- Coordinate interview availability with candidates.
- Work with BUAAs, EAs, and interviewers to align schedules for interviews and panels.
- Send calendar invites and interview details to all participants.
- Communicate changes or updates related to interview schedules.
Candidate Communication and Coordination
- stages of the hiring process.
- Share clear instructions and next steps with candidates.
- Follow up as needed to support continuity of the process.
- Escalate issues or risks to the TA Lead when appropriate.
Assessment and Reference Check Administration
- Send assessment links and follow up on completion.
- Request and collect reference contact details from candidates.
- Send reference requests and consolidate responses for review.
- Ensure assessment and reference materials are properly documented.
Pre‑Onboarding Administration (Non‑Confidential)
- Support administrative steps after hiring decisions are confirmed, as instructed by the TA Lead.
- Update candidate status in the ATS.
- onboarding tasks such as welcome emails, file creation, and onboarding ticket routing.
Scope and Boundaries of the Role
- This role does not conduct interviews, assess candidates, or make hiring decisions.
- This role does not have access to salary details, offer amounts, calibration documents, or confidential compensation information.
- All hiring decisions, offers, and employment terms are handled by the TA Lead and C&B.
- through.
Skills And Experience
- Experience in recruitment coordination, sourcing support, or HR administration is preferred.
- Familiarity with job boards or sourcing platforms is an advantage where access is provided.
- Comfortable working with ATS platforms (Avature experience is an advantage).
- oriented, and able to manage multiple moving parts.
- Clear and professional written communication.
