Department: Dedicated Recruitment Operations
Location: Philippines
Compensation: 29,000 - 36,000 / month
Description
About Magic
Magic is a leading modern outsourcing platform that connects SMBs to high-quality remote workers, from SDRs to virtual assistants and more. With roots in Silicon Valley and backing from top venture capitalists, our workers are supercharged with a combination of the latest AI technology and training. We came out of Y Combinator in 2015, have grown to 1,000+ remote workers, and are backed by Sequoia Capital with over $30M in funding.
Background
Our company came out of Y Combinator in 2015. Since then we've grown to 1000+ remote workers, with strong venture-backing (including Sequoia Capital) and over $30M in funding to date. We are fully remote across Asia and US time zones.
- Check out Magic's Business Profile
- Know more about our Team via Magic's Careers Page
Why does this role exist
Every client Magic serves depends on being matched with the right assistant and that match only happens because someone made a smart, well-informed call on candidate readiness. That someone is you. As a Recruitment Associate (Matcher), you are the final quality checkpoint before a candidate meets a client. You're not just screening you're making judgment calls that directly affect client satisfaction and Magic's reputation. When you get it right, clients stay. When clients stay, Magic grows. This role exists because quality placements don't happen by accident they happen because someone owns the process end to end.
Our Hiring Process- Application + Pre-Qualifying Questions
- Skills Assessment short video interview
- First Interview communication skills and role expectations (with Recruiting Team)
- 24-Hour Reflection Period If we advance you, we'll ask you to take 24 hours to seriously consider the schedule, compensation, and commitment before moving forward
- Hiring Manager Interview practice candidate assessment + career goals discussion
- Final Interview with the Head of People Product
- Background Check + Vetting
- Job Offer
- 2-Week Training Program
What Winning Looks Like- You consistently endorse candidates who meet client expectations your placement quality score reflects your judgment, not just your effort
- You complete your daily interview targets without sacrificing the accuracy of your evaluation reports
- You catch candidate readiness issues before they reach the client you flag concerns proactively, not after the fact
- Your evaluation reports are structured, concise, and client-ready the hiring manager can make a decision from your summary alone without needing edits
- You show up with the same level of energy and engagement in your sixth interview as your first
- After a difficult call or a mistake, you're back to full capacity within minutes not hours
Who This Role Is NOT For- You are not available for shifting schedules including nights, evenings, or days schedules are assigned based on business needs and are not self-selected
- You have low natural energy this role requires sustained enthusiasm across 46 consecutive interviews every single shift
- You take days to recover emotionally from a difficult conversation or a mistake this role requires quick reset and forward momentum
- You're proud of how fast you work, not how accurately this role rewards precision over speed, every time
- You need constant supervision to stay on task this role requires genuine independence and self-direction
- You don't have a professional home office setup right now with reliable internet (25+ Mbps) and a quiet environment for confidential interviews
- You treat daily targets as optional performance expectations are real from Day 1
- You've held multiple roles for under a year we're looking for someone building a career, not collecting experience
- You see feedback as personal criticism rather than part of learning
- You are currently freelancing as a VA/EA and plan to keep those clients exclusivity is non-negotiable
Core Responsibilities
Work toward daily and monthly targets with consistency, support different recruitment teams as needed, and apply feedback quickly to improve over time.
Finding the Right People- Look through Magic's existing pool of potential hires to find good matches for what clients need no external sourcing required
- Keep a backup list ready in case your first choices don't work out
Interviewing Candidates- Set up interview times that work for everyone
- Conduct final interviews before candidates meet clients
- Decide if they're ready and a good fit this is your call
Coordinating with Your Team- Pass candidate information to Sales, Support, and Customer Success teams
- Ensure smooth handoffs so everyone has what they need
Writing Reports- Write clear, detailed reports about each candidate
- Make sure your reports give clients everything they need to make a hiring decision
Meeting Your Targets- Work toward monthly goals and daily deadlines
- Ensure all recommendations meet Magic's quality standards
Being Flexible- Help other recruitment teams when needed
- Adjust to changing priorities throughout your shift
- Learn different parts of the hiring process over time
The Reality
Every shift you'll handle 46 candidate interviews while managing real-time scheduling requests and team coordination, and running ATS, HubSpot, and Magic systems simultaneously. The result of getting this right is direct: client satisfaction goes up, candidates succeed, and Magic grows.
Schedules are assigned based on business needs and may include night, evening, or day hours make sure you've seriously considered your availability for any shift before applying. You will feel overwhelmed in Month 1 that's normal. What separates people who succeed is the willingness to learn fast, reset quickly, and ask good questions.
What You Bring
- Bachelor's degree (any field) or equivalent work experience
- Excellent English strong speaking, writing, and structured communication for client-facing outputs
- Strong attention to detail your reports directly affect client hiring decisions
- Full availability for assigned shifts schedules may include nights (9 PM6 AM or 10 PM7 AM PHT), evenings (2 PM10 PM PHT), or days (8 AM5 PM or 9 AM6 PM PHT), MondayFriday or TuesdaySaturday, with advance notice for changes
- Reliable home office: computer, headset, video conferencing setup, quiet environment, 25+ Mbps internet with backup
- Demonstrated ability to commit we look for people who finish what they start
Your Superpowers- Sustained Energy you show up with the same enthusiasm in your sixth interview as your first; this is not a low-energy role
- Precision Over Speed you take pride in getting it exactly right; accuracy over volume, every time
- Emotional Reset after a tough conversation or a mistake, you're back to full capacity within minutes
- Ownership you take responsibility for your work and fix mistakes without being told twice
- Learning Agility you absorb feedback fast, apply it immediately, and get measurably better with every shift
- People Instinct you enjoy talking to candidates and have a natural sense for readiness and fit
- Figure It Out Mentality when your plan stops working, you find another way; outcomes over effort
Before You Apply Ask Yourself- Am I genuinely available for any assigned shift nights, evenings, or days not just the schedule I prefer
- Do I have a professional home office setup with reliable internet right now not almost ready
- Am I the kind of person who takes pride in precision and accuracy, not just speed
- Can I reset quickly after a difficult conversation and bring full energy to the next one
- Can I commit exclusively to Magic no other VA/EA clients during training or production
- Am I ready to start within a few weeks no major transitions or life events blocking me
If you answered yes to all six we want to hear from you. If you answered maybe or I'll figure it out to any of them the timing might not be right yet, and that's okay.
What's In It For You
Your Offer Type
Not all candidates will receive the same offer. Your offer type depends on your recruitment experience, proven skills, and overall qualifications. Both paths lead to the same role the difference is how you start.
Option 1: Full-Time Employment- 29,000 monthly package (25,116.67 base + 3,883.33 allowances) fixed, not negotiable
- Full-time probationary employment from Day 1
- Benefits:
- HMO coverage upon regularization (6 months)
- 12 vacation days + 10 sick days per year
- 13th month pay guaranteed
- SSS, PhilHealth, PAG-IBIG
- Desktop provided
Option 2: Freelance Contract- $3.20/hour (approx. 26,00029,000/month paid through Deel)
- 6-month evaluation period with path to full-time conversion
- Performance-based growth opportunities
Your Growth Path- Associate (06 months): Learn processes, conduct interviews, meet quality standards
- Recruitment Specialist (612 months): Higher targets, more complex assessments, full autonomy
- Senior Specialist (12 years): Mentor new hires, handle VIP clients, lead quality initiatives
- Recruitment Lead / Assistant Manager (23 years): Manage a small team, create processes, train others
- Recruitment Manager (3+ years): Oversee full recruitment operations and strategy
