Record day-to-day bank feeds that are accurate in terms of GL account, cost centre and property tracker
Verify that transactions are recorded in the correct day book, supplier's ledger, customer ledger and general ledger
Monitor and track purchase requisition against actual disbursements
Prepare necessary invoices to support our payments to contractors
Managing the uploads of supporting evidence for all transactions entered in Xero
Performs accurate bank reconciliations for all bank accounts and will be able to highlight and investigate any discrepancies
Managing the preparation and calculation of payroll accurately and reconciling with the HR payroll data
Prepare weekly payment list and ensure that all are supported by invoices/ORs and appropriate approvals
Monitor bank and wise balances to ensure that there are enough funds to cover weekly recurring expenses
Monitor and update weekly/monthly recurring expense tracker (Utilities, Rent, Subscriptions, Repairs and Maintenance, etc.)
Create and analyze profit and loss per property
Monitor and record intercompany loans, investors loans and directors; loan balances and make some necessary adjustments or billings to reconcile the balances
Monitor cash advances and liquidations and make some necessary follow-ups based on the policy
Monitor and renew annual property insurance
Prepare, reconcile, and update the CEO's annual tax filing tracker file
Reconciles general ledger accounts with external records (e.g., HMRC integrated client account, liaise with a local accountant)
Assist Legal department in damage claims, mortgage, and remortgage
Assist Finance Controller and UK Accountant with SDLT reclaim, VAT reclaim and other pertinent tax filling requirements of the Company
Scheduling team meetings and team-building activities for the wider team if needed
Utility Management
Communicate effectively with Chinese builders regarding receipts, invoices, and other necessary supporting documents
To openly communicate and assist team members, department heads and other stakeholders regarding some tasks and projects involving property and planning developments, serviced accommodation, property management, HR and marketing
Assist Finance Controller with the documentation regarding Department/Company Policies,SOPs, and other process improvements
Skills Required
extremely organised
excellent written and spoken English
good interpersonal and communication skills
required to have an excellent telephone etiquette
have a growth mindset and are always happy to learn new skills
Requirements
BS degree in Finance, Accounting, or Business Administration preferred. CPA is a plus
A high degree of accuracy and attention to detail
Proficient in using Xero Accounting software. Being a Xero Pro advisor is considered an advantage
Proven experience as a bookkeeper or in a similar role
Solid understanding of basic bookkeeping and accounting payable/receivable principles
Proven ability to calculate, post, and manage accounting figures and financial records
Data entry skills, along with a knack for numbers
Excellent user of Google spreadsheets and Microsoft Excel and can interpret complex formulas
Customer service orientation and negotiation skills
Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels
Familiarity with the real estate business and its financial requirements is a plus
Flexibility and adaptability to manage a range of tasks and meet deadlines
