PURCHASING & PROJECTS ADMINSTRATOR

This role provides structured, reliable administration support across multiple engineering projects and supporting purchasing activities. It is a hands-on role suited to someone who is organised, proactive, and comfortable working across several priorities at once.

The person will provide support to Engineering and Projects Teams in areas of purchasing of project material requirements.

The position supports internal and client-facing engineering projects, ensures key project registers and documentation are maintained, and acts as a central coordination point between engineers, project managers, and finance.

KEY ACCOUNTABILITY

Purchasing Support

Raise purchase orders in line with internal approval processes

Coordinate purchasing requests with engineers, project managers, and finance

Liaise with suppliers for purchase order confirmations, and delivery tracking

Follow up on purchases as required by the project teams.

Maintain purchasing records and ensure documentation is complete and auditable

Support basic procurement administration without delegated financial authority

Project Administration

Provide administration support across multiple engineering projects concurrently

Maintain and update project registers, including risk, action, and decision logs

Prepare, distribute, and follow up on meeting minutes and action items

Develop and maintain project schedules, trackers, and status reports

Support project managers and engineers with document preparation and coordination

Ensure project documentation is accurate, current, and well organised

Assist with project travel and accommodation

KNOWLEDGE & EXPERIENCE

Minimum 5+ years experience in purchasing and project administration.

Experience supporting engineering, construction, or professional services environments

Previous experience in supply chain and procurement will be highly regarded.

Proven ability to manage multiple projects or workstreams simultaneously

Strong organisational skills with attention to detail

Confidence preparing meeting minutes, maintaining registers, and tracking actions

Workbench, EPR platform, web-based purchasing software.

Experience working with project and financial systems

Attention to detail and initiative in resolving issues through to resolution

Friendly, easy going and hardworking demeanour willing to get involved with tasks at all levels

Team oriented and prepared to roll your sleeves up and get the job done