Job Summary:
The Purchasing Manager is responsible for sourcing, ordering, and managing the supply of food, beverage, equipment, and other restaurant-related products. This role ensures consistent supply at the best value, maintains inventory levels, and builds strong vendor relationships, while adhering to budget and quality standards.
Key Responsibilities:
A. Procurement & Supplier Management
- Source and negotiate with suppliers for quality ingredients and goods at competitive prices.
- Establish and maintain relationships with vendors, ensuring timely delivery and service.
- Review contracts, invoices, and purchase orders for accuracy and compliance.
- Evaluate supplier performance based on quality, cost, delivery, and responsiveness.
B. Inventory Management
- Monitor stock levels and forecast demand based on consumption trends and seasonality.
- Coordinate with kitchen and bar teams to ensure stock availability and freshness.
- Implement systems to minimize waste, spoilage, and pilferage.
- Perform regular inventory audits and reconcile discrepancies.
C. Cost Control & Budgeting
- Work closely with the finance and operations teams to meet food and beverage cost targets.
- Analyze purchasing trends and suggest opportunities for cost savings.
- Track and report on purchasing KPIs and budget performance.
D. Compliance & Quality Assurance
- Ensure all purchased items comply with health, safety, and quality standards.
- Maintain accurate documentation for traceability, food safety audits, and regulatory inspections.
- Keep up-to-date with market trends, product innovations, and industry standards.
Qualifications:
Education & Experience:
- Bachelor's degree in Supply Chain, Business, Hospitality Management, or a related field preferred.
- Minimum of 5 years of purchasing or procurement experience in a restaurant or food service environment.
- Strong knowledge of food and beverage products, suppliers, and seasonal sourcing.
Skills & Competencies:
- Excellent negotiation and communication skills.
- Strong organizational and time management abilities.
- Proficient in Microsoft Excel, purchasing software, and inventory systems.
- Ability to work under pressure in a fast-paced, high-volume environment.
- Strong attention to detail and analytical mindset.
Working Conditions:
- On-site role with occasional visits to suppliers or markets.
- May require early mornings or weekend work depending on delivery schedules.
- Physically able to move between storage areas and lift moderate loads if needed.
