Purchasing Manager

The ideal candidate will be responsible for identifying and fostering a relationship with our suppliers and vendors. You will also oversee the implementation of the supply and production strategies.

Key Responsibilities:

A. Duties Performed related to Operations

1. Receives purchase requisition (PR) generated by SAP based on Material

Requirement Plan (MRP).

2. Get price from contract, otherwise, secures price quotations from the accredited

suppliers.

3. Ensures that all Purchase Order (PO) entries are aligned to Purchase Requisition

requirements. Attaches PR and quotation/contract copy to the PO. If repeat

order, indicate price reference and date. Ensures completeness and accuracy of

information (Billing price, MOQ, impact, etc.). Reviews and signs the Purchase

Order before submission to authorized signatories for approval. If Billing Price

(BP) is less than supplier quoted price, computes impact and log in Green

notebook and forwards to Product Costing for assessment.

4. Responsible for releasing and sending Purchase Order copy (both local and

indent) to accredited suppliers.

5. Follows up released Purchase Order and monitor supplier delivery confirmation

against MRP Report No. 6128. Expedite and pull in delivery commitments which

are behind schedule versus MRP/PPM 6128 report material due date

requirement.

6. Highlights, escalates and provides immediate feedback to Accounts Managers for

any foreseen critical or show stopper material.

7. Checks arrival of ordered item through SAP.

8. Pushes out deliveries / cancels orders (if possible) as advised in writing by

Materials Planning to avoid excessive inventory.

9. Monitors indent Purchase Order from Proforma Invoice, release of goods from

Port, to delivery at Interphil Laboratories Inc. warehouse.

10. Coordinates directly with supplier in terms of quality and quantity issues or any

discrepancy in the delivery and asks for replacement or credit memo, as needed.

11. Coordinates closely with Material Planners and Suppliers to meet customer

requirements.

12. Monitor suppliers performance.

13. Recommends Billing Price (subject for Logistics Division Manager and Finance

Division Manager approval) for yearly client contract renewal.14. Ensures that suppliers follow the IL SOP upon delivery (e.g. 3 copies of Delivery Receipt, Purchase Order, and Material Safety Data Sheet & Certificate of

Analysis).

B. Duties Performed related to Supplier Management

1. Communicates documented expectation to suppliers in a formal meeting.

2. Conducts Supplier Business review wherein forecast requirements and potential

issues are discussed and resolved.

3. Negotiates prices, deliveries, lead-time, payment terms, minimum order

quantities and drive contract closure with suppliers.

4. Encourages supplier productivity and values engineering to drive cost down and

reduce leadtime.

5. Develops alternate sourcing strategies.

6. Aligns suppliers capacity with IL future requirements.

7. Gathers market intelligence/information that will impact prices, availability and

quality of materials being ordered.

8. Initiates Supplier audit/visit in collaboration with QC representative.

9. Conducts benchmarking of prices and leadtime amongst suppliers of same

commodity and amongst affiliates of principal/client.

C. Duties Performed related to Contract Management

1. Reviews historical data and future one year requirement of item/s to be

contracted.

2. Provide the same to supplier with disclaimer Forecast not ONLY a promise of

future business.

3. Secures and reviews supplier proposal/quotes.

4. Meets and negotiates with suppliers on price, terms and conditions, payment

terms and effectivity, etc.

5. Finalizes contract, signs together with supplier authorized representatives.

6. Serves as reference for Purchase Orders to be issued.