Job Purpose
The Purchasing Manager Non-Trade is responsible for centralizing and helping to manage all indirect purchases across the organization. This includes services, equipment, logistics, and other non-trade requirements requested by Design and Construction, Facilities Maintenance and Repairs (including IT assets), Operations, Restaurant System, HR, and other support functions.
The role manages end-to-end procurement, from sourcing and bidding to contract management and supplier performance, to ensure cost efficiency, service quality, compliance, technical suitability, and timely delivery of all indirect materials and services.
The role provides dedicated procurement support for CAPEX and operational requirements covering kitchen equipment, furniture and fixtures (F&F), kitchenware and smallwares, office furniture and fixtures, computer and office equipment, and general office supplies across all kitchens, stores, commissary, warehouse, and head office facilities.
Main Duties
Centralized Indirect Procurement Management
- Serve as the central point of contact for all non-trade procurement requests, including:
- Contracted services from Business Development
- Commercial collaterals
- HR and HQ operational requirements
- Logistics services and third-party suppliers
- Equipment and operational support needs for new projects or expansions
- Kitchen equipment (major and minor), including cooking, refrigeration, storage, and food preparation systems
- Furniture and fixtures (kitchen, store, commissary, warehouse, and office fit-outs)
- Kitchenware, utensils, and small operational tools
- Office furniture and fixtures
- Computer hardware, peripherals, IT-related equipment, and office devices
General office equipment and supplies
- Validate specifications, scope, timelines, and budget alignment with stakeholders.
- Closely coordinate with Kitchen/Culinary Operations, Restaurant System, Design & Construction, Facilities & Repairs teams and/or other stakeholders to ensure technical specifications, utility requirements, layout compatibility, and compliance standards are clearly defined prior to sourcing.
- Ensure compliance with procurement policies and approval workflows.
Sourcing, Bidding & Cost Optimization
- Lead supplier sourcing, accreditation, and competitive bidding for indirect spend categories.
- Conduct cost-benefit and total cost of ownership analysis.
- Identify opportunities for cost reduction, consolidation, and vendor optimization.
- Support CAPEX and project-related sourcing requirements as needed.
- Develop category strategies for recurring CAPEX and operational requirements such as kitchen equipment packages, store opening kits, office set-ups, and refurbishment programs.
- Benchmark pricing for equipment, F&F, and IT assets to ensure competitiveness and alignment with industry standards.
- Negotiate warranty terms, preventive maintenance inclusions, spare parts availability, and after-sales service commitments for equipment purchases.
Contract Management
- Ensure all vendors have valid and signed service or supply agreements.
- Monitor contract validity and initiate renewals at least 60 days before expiration.
- Review and update contract templates in coordination with Legal or relevant stakeholders.
- Ensure service level agreements (SLAs) are clearly defined and enforced.
- Ensure equipment supply contracts clearly define delivery timelines, installation responsibilities, testing and commissioning requirements, warranty coverage, and defect liability provisions.
Supplier Performance & Relationship Management
- Develop and maintain supplier scorecards for key vendors.
- Monitor supplier performance on cost, quality, delivery, and responsiveness.
- Conduct periodic business reviews with critical and underperforming suppliers.
- Implement corrective actions and continuous improvement initiatives.
- Evaluate suppliers technical capability, after-sales support capacity, spare parts availability, and service coverage, particularly for kitchen and IT equipment providers.
Purchase Order (PO) Management & Process Improvement
- Ensure accurate and timely PO creation, approval, and issuance.
- Monitor on-time and in-full delivery of services and materials.
- Collaborate with Finance to align payment terms and resolve discrepancies.
- Identify and implement process improvements to enhance efficiency, visibility, and compliance within the procure-to-pay cycle.
Other duties and tasks, as may be assigned.
Qualifications:
- Bachelor's degree in Business, Supply Chain, or related field; professional certification a plus.
- Proven experience in indirect/non-trade procurement (equipment, F&F, IT, services).
- Strong skills in sourcing, negotiation, contract management, and supplier performance.
- Experience with CAPEX and operational procurement, cost optimization, and process improvement.
- Ability to coordinate with multiple stakeholders and lead procurement projects.
- Proficient in ERP systems and Microsoft Office.
Work Setup:
- 5-day onsite in The Brilliance Center, BGC. (Monday-Friday)
- 2 day work from home per month
