Job description
Main Responsibilities:
- Provide comprehensive administrative support such as filing, record-keeping, preparing reports, and handling correspondence to ensure seamless office operations.
- Manage and coordinate schedules, meetings, travel arrangements, and conferences, including preparation of minutes and follow-up actions.
- Oversee office management tasks, including inventory monitoring, procurement of supplies, vendor coordination, and ensuring a safe and efficient workplace.
- Handle purchasing and procurement activities by contacting suppliers, requesting quotes, placing and expediting orders, and resolving delivery or billing issues.
- Assist in financial tasks such as petty cash management, monthly liquidation of team meals and meeting budgets, and requesting the release of departmental funds.
- Manage special tasks such as booking flights, accommodation, and other logistical needs for employees, while also supervising utilities and related administrative concerns.
Qualifications/Skills Summary:
- Bachelor's degree in business administration, Office Management, or a related field.
- Strong organizational and leadership qualities
- Excellent verbal and written communication skills
- Flexible and detail-oriented
- Working experience with O365 applications
- Minimum of 2 years of experience in administrative support, with a focus on purchasing and procurement.
- Ability to negotiate with vendors and suppliers to obtain competitive quotes, confirm deliveries, and resolve discrepancies.
- Strong problem-solving skills and ability to adapt to changing priorities while meeting deadlines.
- Proven experience as an Administrative Assistant or in a related role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office management tools.
- Ability to work independently and as part of a team.
- High level of professionalism, confidentiality, and attention to detail.
- Amenable to work different schedules as needed.
- Amenable to do Ad Hoc tasks as needed by the business.
