Public Affairs Analyst

The Public Affairs Analyst / Administrative Assistant provides operational, documentation, and logistical support to the Public Affairs Department. This role ensures that all submissions, reports, and communications with political, regulatory, and institutional partners are properly organized, tracked, and updated. The position supports both the Head and Deputy Head of Public Affairs in coordinating with internal teams and external agencies, managing schedules, and facilitating smooth execution of engagements. The Analyst also assists in low-level stakeholder coordination and event preparation, ensuring that all compliance, reporting, and communication requirements are met efficiently.

Key Responsibilities

A. Administrative and Documentation Support

Provide comprehensive administrative support to the Head and Deputy Head of Public Affairs.

Manage calendars, scheduling, and logistics for agency visits, briefings, stakeholder meetings, and inter-agency events.

Maintain organized filing systems (digital and physical) for permits, correspondences, and compliance records.

Draft internal memos, meeting minutes, and summaries of engagements with government or institutional partners.

Monitor submission timelines and track document status across departments to ensure timely follow-through.

B. Research and Policy Monitoring

Conduct research on government policies, housing regulations, and institutional programs relevant to Lhoopa's operations.

Support preparation of briefing notes, reports, and presentation materials.

Track developments in housing, taxation, and compliance frameworks that may affect Lhoopa's business activities.

C. Stakeholder Coordination and Engagement

Assist in coordinating with political, regulatory, and institutional partners, including government agencies, LGUs, and other entities Lhoopa works with.

Handle low-level stakeholder engagement activities such as follow-ups, logistics coordination, and meeting preparations, under the supervision of the Head or Deputy Head.

Help prepare submissions, letters, and documentation for partner agencies.

Maintain updated contact lists, calendars, and relationship trackers for stakeholder management.

D. Reporting and Internal Coordination

Consolidate weekly and monthly status reports for the department.

Coordinate with Finance, Legal, and Project teams to ensure documentation and compliance alignment. Support internal communication flow and follow-through on assigned tasks.

Qualifications

Bachelor's degree in Political Science, Development Studies, Public Administration, or related field.

At least 2 years of relevant experience in stakeholder management, administrative, government relations, or compliance roles.

Strong organizational and coordination skills, with attention to detail and discretion.

Excellent written and verbal communication abilities.

Proficiency in Google Workspace, MS Office, and document management tools.

Ability to multitask, manage deadlines, and maintain professionalism in fast-paced environments.