About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.
Purpose of Role:
The Proposal Manager acts as key support by facilitating, consulting and guiding a pursuit team through the proposal development process for any client response to a RfX. Helps the federal pursuit teams win business for Xerox by:
Supporting the Federal Business Team in developing a compelling Proposal that demonstrates Xerox's value proposition and meets customer needs.
Successfully manage and support multiple overlapping proposals; managing version control until the final Proposal
Proposals include all of Xerox offerings e.g. MPS and CES and CC
Major Responsibilities:
- Align fully to any US Federal business requirements and compliance requirements. This includes ensuring full alignment to framwork agreements e.g. GPO as well as using required online bid submission tools
- Act as the primary point of contact for the team. Act as key support by facilitating, consulting and guiding the team through the proposal development process. Schedules and facilitates initial getting started Kick-Off meeting and subsequent Check-Point Meetings, including a Final Hand-off Call.
- Plan the proposal response through providing the team with guidance and structure in the Proposal development process and governance, including Team Roster, High Level Schedule, Proposal Development Actions and Proposal Input Assignments
- Overview and obtain validation on realistic setback schedule to ensure target completion dates for all high-level tasks.
- Schedule Status/Checkpoint calls with teams and sub-teams to ensure target completion dates and tasks
- Review and edit, and rewrite RFXs; provides copy editing and quality assurance support for content by assigned pursuit SMEs/team members
- Develop RFx (RFP, RFI and RFQ) responses; analyzes existing RFx responses to determine compliance with proposal requirements
- Use best-of-breed previous responses and information to drive a compelling response to the client
- Contribute relevant materials to Xerox bid management content and knowledge base once bid is concluded
Background, Experience, and Qualifications:
- Experience in Proposal/Bid Management advantageous
- Knowledge and experience of GPO contract in the US Federal Business
- Knowledge of US Federal business electronic content delivery tools/online Bid Submission Tools
- Ability to manage multiple deals; demonstrate the ability to prioritize and effectively manage meeting schedules and tasks
- Ability to verbally articulate clear direction and provide instruction regarding the Proposal Development process and clearly communicate status, issues and timely updates to key stakeholders
- Ability to clearly write compelling proposals to the client which articulates the Xerox story and responds to clients RFx questions accurately
- Successfully manage and support multiple overlapping proposals, managing version control to final Proposal
- Proven ability to develop relationships at all levels in an organization
- Experience in facilitating cross-functional team meetings.
- Effective under pressure, able to lead and coach others in pressure situations
- Experience of the selling cycle of services value propositions at C-level
- Demonstrated ability to work collaboratively, and lead, in a matrix management environment
- Consultative knowledge and usage of databases and Intranet.
