Property Manager

Job Description

The Property Manager manages and operates, efficiently and economically the clients assets and finances with the highest level of integrity and excellence. He/She assures strict compliance with the Management Agreement between Pro-Excel Property Managers Inc. and the specific assigned property including, but not limited to, Master Deed & Declaration of Restrictions, Implementing House Rules & Regulations, and ByLaws. He/She enforces the Policy Guidelines of the Company and the Client as promulgated by the Board of Trustees

KEY ACCOUNTABILITY

1: ADMINISTRATION

1. Coordinate with different organizations, agencies, and/or offices in relation to the assigned property.

2. Supervise all personnel assigned in the specific property, including those from other sub-contracted services such as, but not limited to, housekeeping, grounds keeping, engineering, maintenance and security.

3. Attend and supervise general maintenance requirements, security and safety control, and cleanliness of the assigned property.

4. Address and respond to residents concerns, complaints, and inquiries.

5. Act as mediator on issues between residents before elevating the issue to the Grievance Committee head.

6. Prepare and submit monthly management reports and/or other reports as required by the management, direct superior, or division head.

7. Insure and keep insured on behalf of the client, the assigned property against loss or damage by fire and other risks or perils as deemed necessary and as approved by the Condominium Corporation or Homeowners Association.

8. Recommended programs and/or action plan to maintain and improve all facilities and services in the assigned property.

9. Prepare meeting agenda and materials for the Board Meetings, General Membership meetings and other special meetings.

10. Implement policies and programs as promulgated by the Board of Trustees.

11. Prepares correspondences, circulars, Quarterly Newsletters, memoranda, and the like for the information of Unit Owners, Tenants, and/or Occupants, reviewed and duly approved by QA department, immediate heads, Board of Trustees and PD/Marketing as applicable.

12. Ensure that all construction and fit-out works are compliant to the building code and LGU regulations.

13. Conduct monthly Board of Trustees meetings, Annual General Membership Meeting (AGMM), monthly vendors evaluation, weekly toolbox and coordination meetings.

14. Ensures all legal/conveyance documents are properly filed and available on site such as but not limited to as-built plans, permits and licenses, minutes of the meetings, financial records, and other pertinent documents.

15. Safeguard residents security and confidentiality standards specifically on data handling.

16. All other duties as may deemed necessary from time to time.

KEY ACCOUNTABILITY

2: FINANCIAL

1. Submit daily and monthly Cash Flow Statement detailing collections and disbursements.

2. Review and evaluate Monthly and Annual Finance Financial Statement report as prepared by the Accounting

Department for inclusion in the regular monthly Management Report, Board Meeting and Annual Budget.

3. Properly handle, safeguard, and monitor use of clients funds and assets with the goal of incurring savings.

4. Prepare annual budget, operating expense, capital expenditure, and special assessment, for the assigned

property subject for the approval of the Board of Trustees.

5. Monitor daily collection report against deposit or cash position.

6. Review all entries with association's accounting records are true and correct.

7. Strictly implement distribution of monthly statement of account.

8. Strictly implement the collection policy to ensure that all unit owners, tenants and/or occupants meet their

financial obligations on time.

9. Review and process payment for government dues or assessments for, but not limited to Business Permits & Licenses, Real Property Taxes, and other taxes.

10. Responsible for safekeeping and control of the use of accountable forms such as Official Receipts,

11. Acknowledgement Receipts and Provisional Receipts of the Condominium Corporation/Home Owners

Association

12. Meets target Collection Efficiency of Association dues for Condo Corp/HOA member, developer and other affiliates

13. Ensure on time collection/release of Management fee and Service fee

14. Ensure monitoring, proper disbursement and on-time replenishment of Petty Cash Fund (PCF).

15. Recommend cost reduction programs or activities.

16. All other duties as may deemed necessary from time to time