Location: 4th Floor, Robinsons Otis, 1958 P. Guazon Street, Paco, Manila, 1007, Metro Manila
Schedule: Working hours based on the Eastern Standard Time (EST) zone
Employment Type: Full-time
Workplace Type: Hybrid
Role Overview
The Project Coordinator plays a critical support role within the project and business operations teams, ensuring smooth execution of initiatives by tracking tasks, facilitating communication, and maintaining documentation. This junior-level position is ideal for someone highly organized, detail-oriented, and eager to grow within a dynamic cross-functional environment.
Key Responsibilities
- Support Project Managers and Business Leaders in planning and executing projects across various departments.
- Track and follow up on action items, deadlines, and deliverables for multiple projects simultaneously.
- Coordinate schedules, book meetings, prepare agendas, and take detailed notes during calls.
- Document tasks, ownership, and progress in project tracking tools.
- Follow up with team members to push project progress forward.
- Maintain project documentation and ensure it is up to date and accessible.
- Communicate with stakeholders to gather updates and ensure alignment.
- Assist in preparing reports and status updates for leadership and team members.
Qualifications
- Bachelor's degree or equivalent experience in Business, Communications, or related field.
- 12 years of experience in a project coordination or administrative role preferred.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and project management tools (e.g., Smartsheet, Asana, Jira).
- Ability to work independently and collaboratively in a fast-paced environment.
Preferred Skills
- Experience working in cross-functional teams.
- Familiarity with digital transformation or technology projects.
- Comfort with managing multiple priorities and stakeholders.
- Proactive, self-started with a solutions-oriented mindset.
