Project Coordinator

Job Title:Project Coordinator

Duration:6 months Onsite, Dubai, UAE

JobSummary:

We are seeking an experienced and highly motivated Project Coordinator to support project and program delivery across multiple portfolios. The ideal candidate will have strong project coordination, PMO, and business analysis expertise, capable of coordinating project plans, tracking progress, managing risks, and facilitating communication across stakeholders, including Project Managers, Architects, and C-level executives. This role requires excellent organizational skills, a proactive mindset, and the ability to drive follow-ups and ensure timely delivery of projects aligned with business objectives.

Key Responsibilities:

Coordinate multiple project portfolios to ensure smooth delivery aligned with organizational goals.

Assist Project Managers in developing, maintaining, and updating detailed project plans, timelines, and resource allocations.

Track project and development progress across teams, providing regular status updates, dashboards, and executive reports.

Maintain RAID logs (Risks, Assumptions, Issues, Dependencies) and escalate critical items promptly for resolution.

Act as a PMO support resource, driving governance, reporting, and documentation standards.

Gather, document, and validate business requirements to ensure clarity and completeness for project execution.

Support SDLC activities, including testing, tracking, and validation against requirements.

Prepare and distribute project documentation, meeting agendas, minutes, and follow-up actions to stakeholders.

Drive effective follow-ups and closure management for action items, feedback points, and project deliverables.

Collaborate with cross-functional teams to track milestones, manage dependencies, and drive project execution.

Contribute to post-project reviews and lessons learned sessions to enhance future project outcomes.

Qualifications and Requirements:

Bachelor's degree in business administration, Project Management, IT, or a related field; PMP or equivalent certification is a plus.

410 years of experience in project coordination, PMO, or assistant project management roles, preferably in enterprise-level projects.

Proven experience in project scheduling, portfolio management, RAID log management, and risk escalation.

Strong stakeholder management skills; experience engaging with Project Managers, Architects, Business Stakeholders, and C-level executives.

Proficiency in project management and reporting tools such as MS Project, Jira, Asana, MS Excel, Power BI, or Power Apps.

Familiarity withAgile and Waterfall methodologies.

Excellent verbal and written communication, analytical thinking, and problem-solving skills.

Ability to work independently while thriving in a collaborative team environment.

Attention to detail, proactive attitude, and strong follow-up skills.

Technical coding background, database familiarity, or domain expertise in automotive or IT will be preferred.