ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
The role provides comprehensive procurement, administrative, and program support to Acciona Foundation, ensuring efficient operations and full compliance with internal policies and audit requirements.
Responsibilities:
- Implement end-to-end procurement processes in accordance with organizational policies, including preparation and issuance of request for proposals, collection of quotations, preparation of bid evaluation reports, contract preparation and awarding, and ensuring complete documentation for approvals.
- Conduct supplier follow-ups, monitor delivery timelines, and ensure procurement records are organized, complete, and audit-ready.
- Perform market canvassing and price benchmarking; maintain and regularly update a pooled database of accredited vendors and service providers.
- Provide day-to-day administrative and operational support to program and finance teams, including logistics coordination for meetings, trainings, workshops, as well as ensuring completeness, accuracy, and proper filing of financial and supporting documents in compliance with internal controls and audit requirements.
- Maintain organized physical and digital filing systems; prepare meeting minutes and internal coordination notes; track administrative and compliance deadlines.
- Conduct desk research and maintain a tracker of relevant grant funding opportunities aligned with the Foundation's priorities.
- Compile administrative requirements for grant submissions, including document collection, annex preparation, formatting, and submission coordination.
- Assist in partnership activities by coordinating meetings, preparing draft letters, organizing documentation, and supporting joint events and engagements.
- Support implementation of volunteering activities, including logistics coordination.
- Provide secretariat support for Carbon Literacy Trainings, including participant registration, materials preparation, certification coordination, and maintenance of training records and databases.
- Other activities relevant to the achievement of organizational goals.
Required Skills and Competencies
- Bachelor's degree in Business Administration, Management, or related field.
- 24 years of experience in procurement, administrative support, or program operations. Experience in nonprofit, CSR, foundation, or development projects is an advantage.
- Strong organizational and documentation skills.
- High attention to detail.
- Ability to follow procedures and ensure compliance.
- Strong coordination, negotiation, and follow-up skills.
- Proficiency in MS Office (Excel, Word, Powerpoint).
- Ability to manage multiple tasks and deadlines.
- Clear written and verbal communication skills (English and Filipino).
- Quality- and execution-oriented.
Other Requirements:
- Leadership, initiative, communication skills, and the ability to work in a team.
#LI-DF1
