As a Program Assistant, you are responsible to assist with the daily office operations of the Foundation while providing administrative and secretarial support to the Board members and officers.
How you'll contribute
Office Administration/Secretarial
- Front desk: Entertain visitors and general inquiries about the Foundation
- Communication: Manage phone calls and Foundation main email, and refer communications to handling Project Officers
- Scheduling: Make appointments and schedule meetings, especially for Foundation Board members and Executive Director
- Filing: Maintain hard and soft copy filing systems for admin documents while working with respective Project Officers in ensuring project documents are also properly file
- Document Management: Review, arrange and track documents for signature by Foundation Board members and Executive Director
- Regulatory Reporting: Assist the Executive Director in filing regulatory reportorial/accreditation renewal requirements
- Personal Secretarial: Perform Executive Assistance functions to Foundation Board members and Executive Director
- Admin Payments: Prepare disbursement vouchers related to administrative expenses and collect receipts and signed withholding tax certificates from suppliers/service providers paid
Program Support
- Support the Scholarship and Employee Volunteerism Program Officer - Track accomplishment by new scholars of their scholarship contracts; Assist with the coordination with various suppliers and service providers for logistical requirements of scholarship events and employee volunteerism activities
- Support the Training Program Officer - Sending of letters to Department of Education (DepEd) Regional/Division Offices, School Principals, and Teachers related to invitation to apply for training programs offered, participate in meetings/assemblies called for beneficiary schools, and other correspondences specific to beneficiary schools and training program participants
- Support the Infrastructure Program Officers - Coordinate with beneficiary school principals for preparation of logistical requirements for school building turnover ceremonies
What We're Looking For
- Bachelor's Degree in Office Administration but may be open to any field of study if previous work experience is related to office administration/secretarial support
- Preferably 12 years of relevant work experience.
- Highly organized and self-motivated
- Excellent attention to detail
- Strong communication and interpersonal skills
About Security Bank
Security Bank is one of the Philippines best capitalized private domestic universal banks. Established in 1951 and publicly listed with the Philippine Stock Exchange (PSE:SECB) in 1995, our major businesses cover retail, corporate, commercial, and business (MSME) banking.
We're recognized as an Employer of Choice in Philippine banking by various award-giving bodies for our values-based culture, industry-leading engagement and benefits, and commitment to work-life balance.
Most recently, we ranked as the #2 best employer in the Philippines and #54 globally on the prestigious Forbes World's Best Employers 2023 list.
At Security Bank, our approach to Human Capital Management (HCM) is embodied by our Employee Value Proposition (EVP): YOU matter.
Start your BetterBanking career with us today.
