Procurement Team Lead - PCM, Marketplace

Purchasing & PO lifecycle management

• Own end-to-end PO lifecycle: PR intake and validation PO creation approval routing delivery tracking GR confirmation
• Validate all incoming purchase requests against contract terms before creating POs in the procurement system
• Centralise and standardise order placement practices across all BUs to ensure consistency, traceability, and audit readiness
• Route POs for management approval based on defined value thresholds monitor approval status and escalate delays promptly
• Coordinate with vendors on delivery schedules follow up proactively on delayed or incomplete orders
• Liaise with business requestors to confirm goods and services received and obtain GR sign-off within SLA
• Coordinate with Finance Ops (AP) to ensure 3-way matching (PO + GR + invoice) is completed before payment is processed
• Produce weekly PO status reports - open items, SLA performance, pending approvals - for Head of Finance review

Contract development & lifecycle management

• Manage contract development through all lifecycle stages: drafting, revision, legal and management approval, execution, filing, and distribution
• Ensure all contracts meet insurance, bonding, and legal requirements maintain complete and audit-ready internal records for every contract
• Administer all active contracts: calendar key milestones, notify responsible parties of upcoming deliverables, renewals, or expirations, and ensure all contractual obligations are met on time
• Identify and escalate contract performance issues, non-compliance, or risk exposures to the Head of Finance and relevant stakeholders
• Maintain the contract register: track status, expiry dates, renewal pipelines, and usage for all active vendor agreements
• Serve as the professional liaison between procurement, internal departments and external vendors throughout the contract lifecycle

Team leadership & governance

• Lead and develop a team comprising Purchase Order Officers and a Contract Management Officer set priorities, manage workload distribution, and monitor team performance
• Conduct regular one-on-ones and performance reviews build team capability through coaching, process documentation, and on-the-job training
• Ensure team processes are SOP-compliant and audit-ready support QA/QC Compliance audits and implement findings within the team
• Drive a culture of accuracy, accountability, and continuous improvement within the purchasing and contract management functions

• Bachelor's degree in Business Administration, Supply Chain Management, Law, Finance, or a related field
• Minimum 5-7 years of experience in purchasing, procurement operations, or contract management - with at least 2 years in a supervisory or team lead capacity
• Demonstrated experience managing high-volume PO environments (100+ POs/month) across multiple business units or stakeholder groups
• Hands-on experience with contract lifecycle management: drafting, negotiation, approval workflows, and active contract administration
• Familiarity with formal procurement processes including RFQ, RFP, and Invitation to Bid (ITB) procedures
• Strong working knowledge of procurement systems (SAP, Oracle, or equivalent ERP/procure-to-pay platforms)
• Solid understanding of the procure-to-pay cycle including PR, PO, GR, and 3-way matching
• Understanding of basic legal and compliance requirements in vendor contracts (insurance, bonding, WHT, VAT)
• Proficient in English (written and spoken) - required for cross-functional, agency, and regional communication