PROCUREMENT SPECIALIST JOB DESCRIPTION:
- The Procurement Specialist is responsible for end-to-end procurement execution, including purchase order issuance, supplier coordination, deliverymonitoring, and payment follow-through. This role ensures timely conversion of approved purchase requests and forecasts into purchase orders,maintains strong supplier coordination to meet delivery, quality, and OTIF targets, and supports accurate and timely payment processing. The rolealso supports cross-functional collaboration through meetings, documentation, and any other action plans as needed.
PROCUREMENT SPECIALIST KEY RESPONSIBILITIES:
1. PR/Forecast - PO Conversion
- Convert approved Purchase Requests (PRs) and Demand Planning forecasts into accurate and timely Purchase Orders (POs).
- Process and coordinate item code creation requests in alignment with internal item master requirements.
- Ensure completeness and accuracy of PO details (pricing, quantities, delivery dates, and specifications).> Maintain proper documentation and tracking of issued POs.
2. Supplier Coordination
- Coordinate closely with suppliers to monitor delivery schedules and follow up on open POs.
- Track and manage delivery performance, including On-Time In-Full (OTIF) compliance.
- Coordinate receiving, tracking, and delivery of samples or demo units as required.
3. Payment Processing and Monitoring
- Receive and review submitted billing documents and ensure timely endorsement to Finance.
- Initiate and follow up on priority payment requests in accordance with agreed terms.
- Support Statement of Account (SOA) reconciliation with suppliers.
- Provide payment release advisories and maintain payment-related documentation.
4. Alignments & Collaborations
- Actively participate in internal and external meetings related to procurement activities.
- Document key discussions, decisions, and action items during meetings and ensure proper follow-through.
- Execute and monitor assigned action plans to support procurement objectives and continuous improvement initiatives.
Qualifications
- Bachelor's degree in Supply Chain Management, Business Administration, Logistics, Finance, or related field
- 25 years of experience in procurement, purchasing, or supply chain operations
- Strong knowledge of sourcing and procurement techniques
- Experience with vendor negotiation and contract management
- Proficiency in Microsoft Office (Excel, Word, Outlook); ERP/SAP experience preferred
- Strong analytical, organizational, and problem-solving skills
- Excellent communication and negotiation abilities
- Knowledge of procurement regulations and compliance standards
- Ability to work independently and manage multiple priorities
- Professional certification (CIPS, CPSM, or equivalent) is an advantage
For interested applicants, you may send your CV to: [Confidential Information] with the subject Application for (Position Title and Location) to expedite the process, thank you
