Position Summary:
Responsible in processing Change Order which includes review of parts involved, identify who is the correct supplier and Commodity Manager, and properly assign commodity code. This associate is fluent both in written and spoken Spanish as he or she regularly communicate with vendors/commodity managers using this language. He/she will also conduct follow-ups to both internal and external stakeholders to expedite the process. In addition, he/she handles request for technical drawing specification and other Change Order related reports and analysis. In addition, he/she may co-lead/lead minor initiatives of the team or by the Business Partners. Lastly, he/she contributes to the team in delivering the KPIs and initiatives.
Job Responsibilities:
- Gather, scrub, manipulate data to generate simple reports and analysis related to Change Order process
- Review parts included in the Change Order process, identify who is the correct supplier and Commodity Manager and properly assign commodity code
- Provide requests for technical drawing specifications
- Maintain the task tracking sheets of the team, input new items, monitor stakeholders on-time delivery and aging items for closure
- Co-lead the regular updates of the team's various KPI dashboards to ensure its completeness and accuracy
- Conduct initial follow-ups and coordination with both internal and external stakeholders to expedite the process
- Promote quality governance to mitigate escalations from stakeholders
- Assist stakeholder/supplier needs, servicing, follow-up, cadence call and closure of issues
- Provide solutions and sound recommendation to stakeholder/supplier's basic queries & problems
- Records and submits periodic and/or quarterly transaction records, log sheets/trackers and slide decks
- Communicates with the team on best practices, lessons learned, process and product updates during team huddles/meetings
- Able to identify opportunities and resolution to challenges. Provide sound recommendations to leaders and/or stakeholders by translating, enhancing, and consolidating information into forms that can be used for decision making
- Co-lead the team's business overview presentations and KPI reporting to business partners.
- Co-lead / lead the conference calls, meetings, and discussions with stakeholders/suppliers.
- Use effective communication tools like flow charts, process flows, diagrams etc. to effectively convey information
- Conducts team/functional/business overview presentations during stakeholder visits
- Serve as back-up for next level similar or related function for business continuity
Job Qualifications:
- Bachelor's Degree in any 4-year course preferably Engineering/Manufacturing related discipline
- 3-5 years related experience
- Fluent and Conversant both in written and verbal Spanish and English
- Intermediate MS Excel knowledge
- Basic MS Excel knowledge
- Basic MS PowerPoint knowledge
- Detail-oriented
- Quality mindset
- A team player with a positive attitude
- Strong written and communication skills
- Ability to participate in a team environment
- Ability to maintain a positive working relationship
- Ability to interpret a variety of instructions furnished in written or oral form
- Ability to work independently with minimal supervision
- Ability to manage and prioritize multiple tasks
