Procurement Assistant

Job Summary

The Procurement Staff plays a key role in supporting the procurement team in sourcing, purchasing, and managing goods and services essential for the company's operations. This position involves collaborating with internal stakeholders, negotiating with suppliers, and ensuring timely delivery of quality products at the best possible prices. The Procurement Staff contributes to maintaining efficient procurement processes and compliance with company policies and regulations.

Key Duties and Responsibilities

1. Sourcing and Vendor Management:

• Identify potential suppliers, solicit quotations and evaluate vendor proposals.
• Maintain supplier relationships and negotiate terms and conditions to secure favorable pricing, quality, and delivery terms.
• Monitor supplier performance and address any issues or concerns to ensure continuous improvement.

2. Purchase Order Processing:

• Generate purchase orders based on approved requisitions and contracts.
• Verify order accuracy, specifications, and pricing before processing.
• Coordinate with internal departments and suppliers to resolve discrepancies and expedite orders as needed.

3. Inventory Control:

• Monitor inventory levels and ensure adequate stock levels to meet operational needs.
• Conduct regular inventory checks and reconcile discrepancies.
• Coordinate with warehouse or logistics teams to optimize inventory management and storage.

4. Contract Management:

• Assist in the review and negotiation of procurement contracts and agreements.
• Maintain contract documentation and ensure compliance with terms and conditions.
• Monitor contract expiration dates and facilitate contract renewals or termination as necessary.
• Prepare regular reports and metrics on procurement activities, supplier performance, and cost savings initiatives.

5. Compliance and Documentation:

• Maintain accurate records of procurement transactions, contracts, and supplier information.
• Assists in conducting audits and assessments to ensure adherence to internal controls and best practices.

Qualification Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• With at least 2 years related experience
• Strong attention to detail and organizational skills.
• Excellent communication and negotiation skills
• Proficiency in MS Office and procurement software (e.g.SAP, Oracle)
• Ability to work effectively in a team environment