Procurement Administrative Assistant

Join Our Team at Lean Solutions Group (LSG)!

Lean Solutions Group (LSG) is a next-generation solutions provider combining AI-driven automation, industry expertise, and tech-powered talent. Built in the demanding Supply Chain sector, our model now supports 600+ clients across multiple industries, powered by 10,000+ employees in five countries. We help businesses achieve immediate efficiency, long-term resilience, and scalable growth by integrating intelligent technology, optimized processes, and high-performance teams.

At LSG, we believe in your talent and your potential. Join a multicultural, people-first environment where you can grow, sharpen your skills, and unlock new career opportunities. Here, every day brings fresh challenges, collaboration, and purpose.

Our Mission: Transform business challenges into lasting success through purpose-built teams, technology, and expertise.

Our Vision: A world where people, empowered by technology, turn any challenge into a catalyst for growth.

Overview of the Position:

The Procurement Administrative Assistant provides administrative and operational support to the procurement and facilities team. This role is primarily responsible for managing repair and maintenance tickets, coordinating with vendors and site contacts, processing purchase orders, and ensuring compliance with procurement procedures. The position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

1. Repair & Maintenance Ticket Management (90% of workload)

• Manage and monitor repair and maintenance tickets (e.g., dock doors, HVAC, plumbing, etc.) through Building Engines for assigned sites.
• Coordinate with site General Managers (GMs) and approved vendors to ensure timely resolution of service requests.
• Connect sites with approved suppliers within the system.
• Follow up with GMs and suppliers for status updates and completion timelines.
• Facilitate approval processes for high-value repair items.
• Process vendor quotes in Oracle and convert approved repairs into Purchase Orders (POs).
• Issue approved POs to suppliers and ensure proper documentation.

2. Invoice Review

• Review weekly invoices related to repair work for assigned sites.
• Ensure procurement processes and approval workflows were properly followed.
• Flag discrepancies and coordinate corrections when necessary.

3. Purchase Order Maintenance

• Review and reconcile old or open (uninvoiced) purchase orders in Oracle.
• Clean up outstanding POs by coordinating with vendors and internal stakeholders.
• Ensure system accuracy and timely closure of completed repair transactions.

Qualifications:

Required Experience

• Minimum of 2+ years of administrative support experience, preferably in procurement, facilities, or operations.

Technical Skills

• Proficient in Microsoft Excel, Outlook, and Word.
• Experience with procurement or ticketing systems (e.g., Oracle, Building Engines) is an advantage.