ABOUT THE ROLE
We are looking for a Planner/Scheduler who can work across the full project lifecycle — building tender programmes that win work, and running the schedules that keep awarded projects on track.
This is a dual-facing role. During bidding, you sit with the estimating and QS team to develop the construction sequence, durations, and resource loading that underpin our pricing. Once a project is awarded, you own the baseline programme, monitor progress, flag slippage early, and provide the programme evidence needed for variations, EOT claims, and client reporting.
If you enjoy being the person who sees the whole job before it starts — and who can prove what actually happened when things shift — this role will suit you.
KEY RESPONSIBILITIES
Tendering / Pre-Contract
- Prepare tender and preliminary programmes aligned with the proposed construction methodology and method statements
- Develop realistic activity durations based on productivity rates, crew sizes, and historical project data
- Produce resource histograms, manpower and plant loading schedules to support estimating and preliminaries pricing
- Build S-curves and cash flow forecasts for bid submissions
- Justify preliminaries duration, site establishment periods, and time-related costs to the QS team
- Identify programme risks, constraints, and float in tender documents; raise clarifications on client-imposed dates and milestones
- Assess sectional completion, phasing, and access constraints stated in tender conditions
- Prepare programme narratives and methodology write-ups for technical submissions
Ongoing Projects / Post-Contract
- Develop and maintain the contract baseline programme, including WBS, activity coding, logic links, and critical path
- Prepare and issue weekly and monthly look-ahead programmes to site teams and subcontractors
- Collect site progress data, update the programme, and analyse variance against baseline
- Monitor and report earned value, planned vs. actual progress, and productivity trends
- Prepare recovery and catch-up programmes when slippage occurs, with practical mitigation options
- Maintain procurement, submittal, shop drawing, and material delivery schedules and link them to construction activities
- Review and integrate subcontractor programmes into the master schedule
- Prepare delay analysis and programme substantiation to support Extension of Time claims and variation submissions
- Produce as-built programmes and project close-out records
- Prepare monthly progress reports and dashboards for management and client presentations
General
- Maintain a database of productivity rates and historical durations to improve future tenders
- Coordinate closely with QS, Estimating, Procurement, Site Engineers, and Project Managers
- Attend project, client, and consultant meetings as the programme representative
QUALIFICATIONS
Required
- Bachelor's degree in Civil Engineering, Architecture, Construction Management, or a related field
- Minimum [3–5] years of planning/scheduling experience in [building construction / infrastructure / MEP / fit-out]
- Proficiency in Primavera P6 and/or Microsoft Project
- Strong Excel skills (S-curves, resource tables, progress tracking)
- Ability to read and interpret architectural, structural, and MEP drawings
- Working knowledge of construction methodology and sequencing
- Understanding of contract programme obligations, milestones, and EOT principles
Preferred
- Licensed Civil Engineer or Architect
- Experience preparing tender programmes and supporting bid submissions
- Exposure to delay analysis methods (as-planned vs. as-built, time impact analysis)
- Familiarity with FIDIC or [local standard form] contract conditions
- 4D planning experience (Navisworks, Synchro) or BIM coordination exposure
- Power BI or similar reporting and dashboard tools
- PMI-SP, PMP, or equivalent certification
WHAT WE'RE LOOKING FOR
- Someone who builds programmes that reflect how work is actually built, not just what fits the deadline
- Comfortable challenging unrealistic durations and defending the logic behind them
- A clear communicator — able to explain a critical path to a site foreman and to a client's representative in the same day
- Organised with records and documentation, especially where claims may follow
- Able to manage multiple tenders and live projects concurrently
