Personal Assistant to the CEO (Work From Home)

What We're Looking For

A highly dependable Personal Assistant who can support a fast-paced executive with exceptional responsiveness, strong judgment, and the ability to manage personal, household, and travel-related tasks across time zones. This role requires someone who is comfortable with irregular hours, urgent requests, and long-term, trust-based partnership.

Responsibilities

Manage a wide range of personal and household-related tasks, including scheduling, family coordination, personal appointments, errands, and buying gifts.

Coordinate communication with the household team (household manager, nannies, cleaning staff) and ensure smooth day-to-day operations.

Provide high-responsiveness support for urgent matters, including evenings, weekends, and off-hours requests, while maintaining regular day-to-day availability.

Support travel arrangements, logistical planning, and event coordination; ensure itineraries, bookings, and personal requirements are organized and updated.

Serve as the primary point of contact for the executive while he travels between locations, ensuring timely follow-ups and proactive problem-solving.

Maintain confidentiality, professionalism, and strong judgment when handling sensitive personal and family information.

Requirements

3-5 years proven experience as a Personal Assistant or Executive/Administrative Assistant supporting a high-demand individual.

High stress tolerance, excellent responsiveness, and the ability to manage unpredictable workflows and urgent requests.

Ability to work irregular hours, including availability for evenings, weekends, and urgent off-schedule requests is non-negotiable.

Strong English communication skills; additional language skills are an asset.

Tech-savvy with the ability to coordinate across messaging apps, calendars, online platforms, and household communication channels.

Comfortable working remotely and supporting someone based primarily in a European time zone.

High degree of empathy, trustworthiness, and discretion.