Job Description:
Payroll Processing and Pay Accuracy:
- Process weekly payrolls across all dealerships, ensuring accuracy and on time delivery.
- Manage payroll inputs including commissions, allowances, overtime, timesheets, deductions, salary sacrifice, and FBT adjustments.
- Distribute payslips and payroll outputs to dealerships in line with JMG timelines.
- Maintain employee payroll records, including tax scales, HELP and HECS, super, bank details, and address changes.
- Reconcile exceptions and resolve payroll variances promptly.
Terminations and Employee Pay Events:
- Process all employee exits including resignations, terminations, redundancies and final payments.
- Prepare and issue Separation Certificates and any required employment and payroll documentation.
- Support managers and People and Culture with payroll components of employee relations matters where required.
Statutory Payments and External Obligations:
- Administer monthly superannuation payments for all dealerships, including audits and reconciliation.
- Process Child Support deductions and payments in line with notices and timeframes.
- Administer Services Australia and Centrelink related employer functions, including Paid Parental Leave and termination related requirements, where applicable.
- Ensure payroll compliance with ATO requirements.
Employee / Manager Support:
- Act as the first point of contact for payroll queries across the business.
- Respond to daily payroll and HR admin enquiries including leave balances, pay calculations, year to date figures, deductions, super, salary packaging, overtime, and payroll reports.
- Provide clear guidance to employees and managers while maintaining confidentiality and discretion.
Systems and People and Culture Administration:
- Maintain Employment Hero records including new starters, changes, and terminations.
- Manage staff movement communications and ensure stakeholder visibility of employee changes.
- Support WorkCover administration by liaising with insurers on claims and payments and maintaining registers and supporting documentation.
- Assist with monthly new starter inductions and onboarding administration as required.
Reporting and Compliance:
- Prepare month-end payroll and headcount reporting, including dealership reporting packs as required.
- Produce weekly exception reports, timesheet reports, annual leave reports, and absence reporting.
- Compile monthly remuneration and FBT reporting and provide support for finance reporting needs.
- Conduct annual award rate audits and periodic compliance checks (including apprentice level audits).
- Complete superannuation audits and address variances promptly.
Job Qualifications:
- Bachelor's degree in Accounting, Finance, or a related field.
- Payroll experience in a multi-site environment; automotive retail or similar fast paced operations industry experience is a plus.
- Demonstrated experience running weekly payrolls end to end, including terminations and final pay compliance.
- Experience using payroll and HR systems, ideally Employment Hero and Reward Gateway.
- Qualification in payroll, accounting, finance, or business is a plus.
- Strong Excel capability and comfort producing regular payroll and compliance reporting.
- Strong working knowledge of Australian payroll requirements including superannuation, tax, HELP and HECS, child support, salary sacrifice, and FBT concepts.
