GENERAL SUMMARY
The Payroll/AP Specialist oversees the accurate and timely completion of company payroll while ensuring compliance with Philippine labor standards, tax rules, and government benefit requirements. The role also handles accounts payable duties, including receiving, processing, reconciling, and validating invoices and payments. This position guarantees proper payroll execution, up-to-date and on-time statutory remittances, secure and accurate record-keeping, efficient AP processing, and the prompt preparation of all related reports.
KEY RESPONSIBILITIES
Payroll Processing
- Prepare and process semi-monthly or monthly payroll for all employees.
- Validate attendance, overtime, leaves, schedule adjustments, and other payroll inputs in coordination with the HR team.
- Ensure accurate computation of salaries, allowances, night differential, holiday pay, and other pay elements.
- Process final pay and ensure all deductions and clearances are completed.
Government Mandated Benefits Administration
- Handle monthly contributions and reporting for Social Security System (SSS), Philippine Health Insurance Corporation (PHIC), and Home Development Mutual Fund (HDMF).
- Ensure correct computation of employee and employer shares per updated contribution tables.
- Process and file government loan applications and loan repayment postings (SSS Salary, Calamity, Pagibig MPL, Housing Loans, etc.)
- Prepare and submit mandatory regulatory filings including: SSS R3/R5, PHIC ER2 & monthly remittance reports, HDMF MPRF and loan reports.
- Assist employees in government-related concerns such as updating records, generating PRNs, and benefit claims in coordination with the HR Team.
- Ensure government remittances are paid on or before deadlines to avoid penalties.
Tax Compliance
- Ensure proper withholding tax computation based on BIR tax tables and employee status.
- Prepare and file BIR payroll-related reports such as: BIR Form 1601-C, Quarterly Alphalist submissions, Annual 2316 preparation and distribution.
- Coordinate with the Internal Finance Manager for tax payments.
Documentation & Reconciliation
- Maintain accurate payroll records, reports, and employees files.
- Reconcile payroll transactions, government remittances, and statutory balances.
- Prepare payroll-related reports for management (payroll summaries, variance reports, headcount changes) in coordination with the HR team.
HR & Employee Support
- Address employee payroll inquiries in a timely and professional manner.
- Provide guidance on payslips, deductions, contributions, and loan amortizations.
- Support HR with compensation and benefits administration when needed.
Process Improvement & Compliance
- Stay updated on changes on labor laws, BIR rulings, and government contribution tables.
- Recommend improvements to payroll processes and internal controls.
- Ensure compliance with company policies and audit requirements.
Accounts Payable Tasks
- Process accounts and incoming payments in compliance with financial policies and procedures
- Reconcile account payable ledger to ensure that all bills and payments are accounted for and properly posted
- Process the preparation of reports for accounts payable
- Submit and upload invoices, recording entries, and reconciliation for AP in a timely manner
- Upload payment instruction via online banking and monitor payments
QUALIFICATIONS
- Bachelor's degree in Human Resources, Psychology, Business Administration, Accounting, Finance or related field.
- 2-3 years of experience in payroll and AP processing, preferably in a shared service or BPO environment.
- Strong knowledge of Philippine payroll regulations, tax laws, and government-mandated benefits.
- Proficient in HRIS, payroll system and MS Excel.
- High attention to detail, accuracy, and confidentiality.
- Strong communication and problem-solving skills.
- Excellent analytical and mathematical skills.
