Payroll Officer

Quanta Philippines ROHQ is the regional operating headquarters of Quanta Services, Inc. located in Manila, Philippines. The ROHQ supports Quanta's international expansion by sourcing and developing highly qualified workforce for Quanta companies in the US, Australia and worldwide. We are wholly owned by Quanta Services Inc., a New York Stock Exchange listed company (NYSE: PWR)

Position Summary

The Payroll Officer must have a solid background in tax regulations to manage and process payroll activities with accuracy, timeliness, and full compliance. This role ensures that employee compensation is handled efficiently while adhering to statutory requirements, including income tax, social security, and other government-mandated contributions.

KEY RESPONSIBILITIES

Payroll Processing

• Accurately process bi-monthly payroll for all employees, including salary calculations, overtime allowances, incentives, deductions, reimbursements and final pay.
• Ensure accurate computation and withholding of employee income taxes and other statutory deductions.
• Process employee maternity benefit, final pay, separation benefits, and other clearance-related payroll transactions in compliance with labor regulations.
• Maintain and update accurate payroll records, timesheets, and leave balances
• Ensure timely disbursement of salaries and statutory contributions
• Streamline payroll processes and enhance service quality for employees
• Knowledge of shift schedules, overtime calculations, leave administration, holiday pay, and attendance-related adjustments.
• Ensure compliance with payroll cut-off schedules, approval workflows, and internal control procedures.

Reporting & Reconciliation

• Generate payroll reports for management, finance, and audit purposes
• Perform regular Reconciling reconciliation of payroll reports, employee records, general ledger accounts, and statutory remittances to ensure accuracy and completeness.
• Prepare monthly, quarterly, and annual statutory reports and filings as required by regulatory agencies.
• Coordinate with Finance to ensure payroll costs and accruals are accurately recorded.
• Monitor payroll-related balances and promptly investigate and resolve discrepancies.

Compliance & Regulatory Management

• Ensure compliance with all applicable labor laws, tax regulations, and government reporting requirements.
• Monitor regulatory updates from BIR, SSS, PhilHealth, Pag-IBIG, and other relevant agencies and implement necessary payroll changes.
• Prepare and submit annual tax compliance requirements, including BIR Forms, Alpha Lists, and year-end payroll tax reconciliations.
• Maintain complete and accurate payroll documentation for audit and compliance purposes.

Employee Support

• Address payroll-related inquiries from employees with professionalism and confidentiality
• Collaborate with People and Culture team on onboarding, offboarding, and changes in employee compensation
• Provide guidance to employees regarding payroll policies, statutory deductions, tax matters, and pay-related concerns.
• Resolve payroll discrepancies and inquiries within established service-level expectations.

QUALIFICATIONS AND EXPERIENCE

• Minimum 5 years of experience of end-to-end in payroll processing, with proven tax compliance expertise
• Strong knowledge of Philippine payroll regulations, including BIR, SSS, PhilHealth, and Pag-IBIG
• Proficiency in payroll software (e.g., ADP, Sunfish) and Microsoft Excel
• High attention to detail, integrity, and ability to handle confidential information
• Payroll certification or tax training is an advantage
• Experience processing payroll for medium to large employee populations preferred.
• Strong understanding of Philippine Labor Code provisions affecting payroll administration.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and payroll data analysis.
• Experience with payroll audits and year-end tax reporting is highly desirable.

Key Competencies

• Payroll Administration Expertise
• Analytical Thinking
• Tax and Regulatory Compliance
• Attention to Detail and Accuracy
• Communication Skills and Customer Service
• Problem Solving
• Confidentiality & Ethics
• Financial Reconciliation
• Data Integrity and Controls
• Process Improvement and Continuous Learning