Payroll Associate

Job Description

• Responsible for supporting accurate and timely payroll processing in compliance with company policies and statutory requirements. This role handles payroll data preparation, validation, and reconciliation while ensuring employee pay is processed correctly and on schedule.
• Works closely with HR, Finance, and external vendors to resolve payroll-related issues and maintain accurate payroll records.

• Payroll Processing

• Collates instructions for payroll such as new hires, resignations, incentives, allowances, updates on employee movements and ensure completeness and accuracy based on the payroll calendar
• Compile and register in the payroll instruction the notices received for loan deductions eg SSS, HDMF and other loans
• Extract time records summary report from the HRIS timekeeping system and validates against time records prior sending to the provider as part of payroll instructions
• Ensure at all times accurate and timely reporting of payroll and compensation related data.
• Ensure payroll transactions, benefits and allowances comply with company policies.
• Review compensation report generated from mysgs
• Prepares analytical and variance reports to identify and explain the differences in payroll amounts across periods.

• Invoice Management and Cost Monitoring

• Process all payrol related invoices through the oracle system by creating purchase orders
• Prepare request for payment and ensure that invoice is properly accounted and received in the system for payment processing.
• Maintains a comprehensive record of all invoices received, ensuring each document is properly logged and tracked. Summarizes the invoices on a regular basis to support effective monitoring and control of payroll-related costs. This process facilitates accurate reporting, timely payments, and helps in identifying trends or discrepancies in payroll expenditures.
• Provide supports the annual release and reporting of BIR Form 2316, ensuring that all required information is accurately compiled and submitted within the designated timelines.
• Prepares certificates of employment and compensation upon request from employees, verifying relevant details for review and signature of Payroll Supervisor before sending to the requesters.

• Compensation

• Keeps abreast with statutory regulations on minimum wage and other compensation related matters and recommends appropriate actions to ensure compliance
• Assists in review and processing of Annual Incentive Plan ( AIP) and Annual Salary Review ( ASR)

• Statutory Compliance and Compensation Review

• Monitor legislative changes concerning minimum wage and other matters related to employee compensation eg. BIR ruling on taxability of benefits and allowances.
• Prepares computation of adjustment for employees affected by the minimum wage
• Supports the preparation and review of both the Annual Incentive Plan (AIP) and the Annual Salary Review (ASR). This includes collaborating with the Leaders and stakeholders to evaluate the employee eligibility, verify data accuracy, and facilitate timely completion of these annual compensation processes.

• Continuous Improvement, Communication, Employee Support, Reporting and Others

• Participates in the review and development of policies governing payroll and compensation, this includes initiating enhancements to existing processes to ensure operational efficiency and compliance.
• Prepares reports required at local, region and global level. Ensuring timely submission and completeness of these deliverables.
• Provides assistance to Payroll Supervisor to conduct orientation and briefing on payroll for new hires and employees
• Address employee concerns and payroll issues promptly with resolutions provided within the established turnaround time.
• Responsible for reports needed for Corporate Sustainability (CS) and others as required by the government agencies such as DOLE, PSA, and BIR, including tasks like 13th month reporting and quarterly and annual survey submissions.
• Provides support needed by external auditors as well as for internal and external audits.

Qualifications

Profile

• Graduate of either BS Accounting, BS Computer Science, BS Psychology, or any Science or Business course
• Maintain a high level of confidentiality
• Detail-oriented, and have the ability to multi-task
• Demonstrated strength in regulatory compliance required.
• Has strong sense or urgency and sound judgement
• Has initiative and resourcefulness in meeting objectives.

Required Skills

Experience / Technical knowledge

• Knowledge in implementation of employee benefits policies and its guidelines
• Prefarebly with extensive knowledge on the Philippine Labor Code and its implementing guidelines
• Familiarity with the legal aspects of Human Resource Management