Payroll and Timekeeping / Attendance Specialist

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Early Applicant

Job Description

Key Responsibilities

Timekeeping and Attendance Management

Monitor and track daily employee attendance, including time-in and time-out records, breaks, overtime, and undertime.
Review and verify employee timesheets and attendance logs for accuracy.
Identify discrepancies such as missed logs, absences, schedule deviations, or incorrect hours worked.
Coordinate with supervisors, Account Managers, or Operations Assistants to resolve attendance concerns.
Maintain accurate records of employee attendance, schedules, and timekeeping data.

Payroll Support and Validation

Prepare and validate timekeeping reports for payroll processing.
Ensure employee working hours, overtime, undertime, and leave deductions are accurately recorded.
Coordinate with the Finance team to ensure accurate payroll calculations and timely payroll release.
Maintain payroll-related documentation and employee records.
Assist in payroll audits and reconciliation when required.

Leave and Absence Management

Monitor and track employee leave requests including vacation leave, sick leave, emergency leave, and unpaid leave.
Ensure leave balances are properly recorded and updated.
Coordinate with managers to ensure proper documentation and approval of employee leaves.

Campaign and Schedule Monitoring (BPO/Outsourcing Setup)

Track and monitor employee working hours across different campaigns or projects.
Identify employees with zero hours, underutilization, or excess hours and coordinate with operations for adjustments.
Ensure proper allocation of employee hours according to client or campaign requirements.

DST and Shift Schedule Management

Monitor and implement Daylight Saving Time (DST) adjustments for international clients when applicable.
Ensure employee shift schedules are updated and communicated properly when time changes occur.

Reporting and Documentation

Generate weekly and monthly attendance, timekeeping, and payroll reports.
Maintain organized records of employee timekeeping data, payroll documentation, and attendance reports.
Provide attendance-related insights and reports to HR, Operations, and management when needed.

Compliance and Confidentiality

Ensure all payroll and attendance information is handled with strict confidentiality.
Maintain compliance with company policies, employment standards, and labor regulations.

Qualifications

Qualifications

Bachelor's degree in HR, Business Administration, Accounting, or related field preferred; CPA not required.
Open to fresh graduates (preferably Accounting or business-related). Accounting, payroll, bookkeeping, or finance experience is a plus.
Strong attention to detail and high level of accuracy
Excellent organizational and record-keeping skills
Ability to manage confidential employee information
Strong communication and coordination skills
Strong proficiency in Microsoft Excel or Google Sheets

Preferred But Not Required