Operations Coordinator

Primary Purpose of Position

The Project Coordinator - Pacific, will assist and act as coordinator of assigned projects in Southeast Asia and Pacific Region, as applicable.

Key Responsibilities

1. Provide day-to-day administrative support to the Project Manager, Team Leader and project team;

2. Maintain relevant project records and data in the SharedDrive;

3. Ensuring timesheets are completed by the project team on a month basis;

4. Keep records of project progress and provide administrative support to Country Manager, Project Manager and Team Leader of activities on ground;

5. Assist in convening coordination meetings with client;

6. Assist in workshop arrangements;

7. Assist with project travel arrangements as and when required;

8. Assist with project billing and verification and any financial matters pertaining to assignments (payments, receipt, etc.);

9. Providing responses to ad hoc requests for information on project.

Key Performance Indicator:

• SMEC satisfaction with the services provided

• Meets all deadlines as indicated by the Operations Manager and Regional Manager

• Brand awareness and SMEC cultural development.

• Quality, professionalism, technical innovation and excellence.

• To adhere strictly to SMEC's processes, standard operating procedures and policies including but not limited to Business Management System (BMS), Quality Management

Systems (QMS) and OH&S procedures.

• No negative feedback from the Client, their reps, or Contractor's personnel. If this does occur, each event will be investigated by SMEC on a case-by-case basis in order to determine cause and resolution Position Description

Key Qualifications, Knowledge, Skills, and Experience

• Bachelor's degree in business administration, management, or a related field.

• Experience in a related field, such as management reporting, preferred.

• Excellent computer and organizational skills

• Excellent communication skills

• Familiarity with budget planning procedures.