Operations Coordinator

We're a Texas-based real estate company looking for an Operations Coordinator based in the Philippines to work directly with our CEO. This is not a traditional assistant roleit's an execution position. You'll be the interface between leadership and our vendors, contractors, and internal team members.

You'll be working with a high energy CEO and you'll start with a clear base salary, with mapped-out performance markers for 3, 6, and 12 months, each step comes with a raise as you hit targets.

The right person can take a loosely-defined directive, turn it into a structured plan, coordinate the people needed to execute it, quality-check the work before it reaches leadership, and communicate clearly throughout. You'll manage designers, developers, and marketing vendorsensuring work gets done right the first time.

Key Responsibilities:

Vendor & Project Coordination:

-Serve as the primary point of contact for designers, developers, and marketing vendors

-Turn vague directives into structured briefs with clear requirements and acceptance criteria

-Manage project timelines, follow up on deliverables, and enforce deadlines

-Quality-check all work before it reaches the CEOcatch issues, request revisions, and ensure deliverables are complete

-Handle vendor questions and problem-solving independently rather than escalating prematurely

Performance Marketing Support:

-Review and interpret marketing performance reports (GA4, Piwik, CallRail)

-Understand A/B testing fundamentals and communicate results clearly

-Coordinate with performance marketing vendors on campaigns and optimizations

-Summarize key metrics and flag anomalies or opportunities

Communication & Execution:

-Make phone calls and send texts on behalf of the CEO (vendors, service providers, scheduling)

-Research and plan projectsgather steps, identify vendors, compile costs, present options

-Set up and configure software tools as needed

-Create and maintain documentation, SOPs, and checklists

-Handle logistics for business and personal projects

Required Qualifications:

-Excellent spoken and written English you'll be making calls and leading conversations with US-based vendors

-Prior project management or coordinator experience agency, SaaS, marketing, product, or operations background preferred

-Experience managing creative or technical vendors designers, developers, marketing agencies

-Analytical ability comfortable reviewing reports, identifying patterns, and summarizing data

-Strong technical aptitude able to learn new software quickly without hand-holding

-High autonomy able to take vague instructions and figure out the path forward

-Highly organized able to juggle multiple projects and vendors without dropping balls

-Comfortable with oversight tools (phone monitoring, activity tracking) during initial period

-Reliable internet and a quiet space for phone calls

-Availability during US Central Time business hours

Nice to Have:

-Familiarity with real estate or property management operations

-Experience with analytics tools (Google Analytics, Piwik, CallRail)

-Basic UX literacycan spot layout issues, unclear UI, poor hierarchy

-Light HTML/CSS familiarity

-Light Figma ability

-Light automation experience (Zapier/Make)

-Video editing basics (Riverside.fm, Descript)

-Genuine interest in AI tools

Tools You'll Use:

-Google Workspace

-Follow Up Boss (FUB)

-CallRail

-Piwik (web analytics)

-Statamic (CMS)

-Basecamp

-Riverside.fm/ Descript (video)

-SendGrid

Schedule

-Full-time (40 hours/week)

-MondayFriday, 9am5pm Central Time

-Remote Philippines-based candidates only

Compensation & Growth Track:

Starting Salary: $1,200 USD/month + 13th month pay

This is a growth-track position. Hit your targets, your pay grows with you:

-Start - $1,200/mo: Learning systems, shadowing, getting up to speed.

-3 months - $1,350/mo: Running routine tasks independently. Making calls and completing research with minimal revision.

-6 months - $1,500/mo: Owning projects end-to-end. Taking vague direction and delivering complete solutions.

-9 months - $1,750/mo: Anticipating needs before being asked. Improving processes on your own. Training others.

-12 months - $2,000+/mo: Operating as a true right hand. Handling complex projects. Full delegation of workstreams.

Raises are tied to hitting milestones, not automatic. We review together at each checkpoint.

Hiring Process:

-Apply: Submit your resume and complete the TestGorilla assessments (link below)

-Screener Call: Short 15-minute video call to discuss your experience

-Trial Projects: Complete 23 take-home projects similar to what you'd do in the role

-Final Interview: Present your trial project results and meet the team

How to Apply:

To be considered for this role, please complete the TestGorilla assessments here:app.testgorilla.com/s/vtpb22mz