Manage daily administrative operations including document control, email handling, and data entry
Support leadership with scheduling, calendar management, and coordination of virtual meetings
Maintain digital filing systems and ensure compliance with company standards
Liaise with internal staff, contractors, suppliers, and clients to facilitate smooth communication
Prepare reports, meeting agendas, and minutes as required
Assist in basic financial admin such as invoicing, expense tracking, and supplier payments coordination
Monitor and order office supplies or software subscriptions as needed
Contribute to ongoing process improvement initiatives to streamline administrative workflows
Provide ad-hoc support across various departments as required
Qualifications
Proven experience as an Office Manager, Executive Assistant, or similar administrative role
Excellent written and verbal communication skills
Strong organizational skills with keen attention to detail
Proficient in Microsoft Office Suite and cloud-based productivity tools (e.g., Google Workspace, Trello, Xero, Buildxact, Monday.Com or any related tools.)
Ability to manage multiple tasks and priorities efficiently
High level of professionalism and discretion when dealing with confidential information
Ability to work independently with minimal supervision in a remote environment
Nice To Have
Experience in the construction or building industry is a strong advantage
Prior experience working with Australian businesses or teams
Knowledge of Australian business practices and administrative standards
