Office Manager

Junior Administrative Officer

Company: Galaxy Energy & Resources Co. Pte. Ltd.

Location: Makati City, Metro Manila (On-site)

Employment Type: Full-time

About the Company: 

Galaxy Energy & Resources Co Pte Ltd is a dynamic, fast-growing commodities merchant headquartered in Singapore, with offices across the Asia Pacific region. The company focuses on the supply and trading of fuels and raw materials, as well as power generation development and investment. 

About the Role

Galaxy Energy & Resources is seeking an experienced, proactive, and highly organized Office Manager to oversee the day-to-day administrative operations of our Philippine office while providing operational support to executive management. The role requires you to be in-person in office 5 days a week, from Monday to Friday. 

This is a dynamic, hands-on role that combines office administration, executive support, HR and payroll coordination, finance administration, procurement, banking, government compliance, vendor management, and project coordination. The ideal candidate is resourceful, technology-driven, and capable of managing multiple priorities in a fast-paced environment. Living near an office location in Makati is an advantage. 

Key Responsibilities

• Manage daily office operations and administrative functions.
• Provide executive support to senior management.
• Coordinate HR administration, payroll, attendance, leave management, and employee records.
• Prepare payment requests, expense reports, budget monitoring, and coordinate banking transactions.
• Manage procurement, vendor accreditation, supplier coordination, and contract administration.
• Coordinate government compliance with BIR, SEC, SSS, PhilHealth, Pag-IBIG, and other regulatory agencies.
• Organize meetings, prepare reports, presentations, and meeting minutes.
• Coordinate local and international business travel and corporate events.
• Maintain corporate records, contracts, permits, and document management systems.
• Drive process improvements and support special projects across the organization.

Skills & Qualifications

• Bachelor's degree in Business Administration, Management, Human Resources, Accounting, Finance, or a related field.
• Minimum of 5 years of relevant experience in Office Management, Operations, Executive Administration, or a similar role.
• Strong experience in office administration, executive support, procurement, HR administration, payroll coordination, finance support, and government compliance.
• Knowledge of Philippine labor regulations and statutory requirements is an advantage.
• Experienced using Microsoft Office 365, Google Workspace, and business productivity applications.
• Proficiency in AI productivity tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms.
• Experience using project management and collaboration tools such as Microsoft Teams, Notion, Asana, Monday.com, or similar platforms.
• Familiarity with HRIS, payroll systems, accounting software, and document management systems is an advantage.
• Excellent communication, organizational, analytical, and problem-solving skills.
• High level of integrity, professionalism, and discretion in handling confidential information.
• Demonstrated ability to work effectively in a fast-paced, dynamic, and high-pressure environment while maintaining accuracy and professionalism.
• Strong ability to prioritize competing deadlines, manage multiple projects simultaneously, and adapt to changing business needs.
• Self-motivated, resourceful, detail-oriented, and capable of working independently with minimal supervision.

How to Apply

Interested applicants may send their updated resume and cover letter to [Confidential Information]y with the subject line:

Galaxy Energy And Resources Co Pte Ltd is an equal opportunity employer.