Human Nature is the country's leading brand of genuinely natural personal care, home care, and cosmetic products. We are an enterprise with a heart - Love for the Philippines. Love for the poor. Love for the environment. Every individual in our company plays an important role in building a sustainable, world-class enterprise that brings us closer to our advocacy goals and sets an example in the industry as a business model of integrity and self-sacrificing service for the Filipino.
Executive Assistant & Office Manager
About the Role
Human Nature is looking for a highly organized, proactive, and dependable Executive Assistant & Office Manager to provide executive, administrative, and personal support to our three founders while overseeing the day-to-day operations of our Paseo de Sta. Rosa office. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and has a strong sense of ownership, initiative, and service.
Beyond executive support, you will help create a safe, organized, and efficient workplace by managing office operations, coordinating projects, supporting HR initiatives, and serving as the office's designated Safety Officer.
Key Responsibilities
Executive & Project Management Support
- Provide executive and administrative support to the Chairman, President, and Creative Director.
- Assist in coordinating projects, tracking deliverables, and following up on action items.
- Research, canvass, and cost out office equipment, materials, and services (e.g., staff events, consolidated supplier gifts).
- Track and manage company filings and regulatory deadlines — e.g., Intellectual Property registrations, Business Permit renewals — ensuring timely compliance
Calendar, Transmittal & Meeting Management
- Manage calendars, schedules, appointments, and travel arrangements for the founders.
- Route and prioritize transmittals and executive correspondence for the 3 founders.
- Coordinate internal and external meetings, ensuring all logistical requirements are in place.
- Prepare meeting materials, screen documents, enhance presentations when needed, and record meeting minutes.
Office & Facilities Management
- Oversee the daily operations of the Paseo de Sta. Rosa office.
- Ensure office facilities, equipment, and supplies are well-maintained and readily available.
- Plan and optimize office layout and seating arrangements to support business needs and team growth.
Vendor & Budget Management
- Coordinate with and negotiate with vendors and service providers for office maintenance, repairs, cleaning, and utilities.
- Prepare, monitor, and manage the office operations budget, ensuring cost-effective solutions for office needs and supplies.
- Partner with the IT team to ensure office equipment and technology resources remain operational.
Workplace Safety & Compliance
- Serve as the designated Safety Officer for the office.
- Implement workplace safety programs and ensure compliance with company and regulatory standards.
- Coordinate regular safety inspections, drills, and related activities.
HR & Administrative Support
- Support general HR and administrative activities, including employee communication and company announcements.
- Maintain an updated company directory and employee records.
- Assist in employee onboarding, interviews, orientations, and the implementation of HR and safety initiatives.
Qualifications
- College degree preferred; demonstrated experience in a similar capacity carries equal or greater weight.
- At least 5 years of experience as an Executive Assistant, Office Manager, Executive Coordinator, or in a similar role, with verifiable references.
- Experience supporting senior executives or C-level leaders.
- Excellent verbal and written communication skills in English.
- Experience working with expatriates or multicultural teams is required.
- Strong organizational, planning, and project coordination skills.
- Demonstrates initiative and the ability to anticipate executive and operational needs.
- Strong problem-solving and decision-making abilities.
- Highly reliable, discreet, and able to handle confidential information with professionalism.
- Team-oriented with excellent interpersonal and stakeholder management skills.
- Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Experience with volunteer work or NGO work is a plus.
- Strong alignment with the company's advocacy and mission.
What Human Nature Can Offer You:
- Flexible Working Arrangements*
- Shortened work hours by 7 hours during lean months
- Community Outreach Programs
- Competitive Compensation and Benefits (Performance Incentive, 13th Month Pay, HMO & Life Insurance Coverage)*
- Product Discounts
- Wedding Gift at 20,000
- Newborn Baby Gift at 10,000
- Healthy and Encouraging Work Environment
- Pastoral Care
- No firing policy*
