Marketing & Operations Assistant
Location: 100% Remote - Open for candidates based in The Philippines
Type of Contract: Independent Contractor Agreement
Compensation: USD 1,200 - 1,800 per month, based on experience
We are seeking a motivated, detail-oriented, and professional Marketing & Operations Assistant to support the day-to-day activities of our event marketing and innovation teams. This position offers the opportunity to work alongside forward-thinking industry leaders in a fast-paced, collaborative environment. The ideal candidate is proactive, highly organized, and committed to operational excellence.
Key Responsibilities
Marketing Support
- Email Marketing:
- Assist in executing event-related email marketing campaigns, including list building, campaign planning, testing, and deployment.
- Maintain accurate data by tracking responses and managing contact lists within the CRM. SALESFORCE
- Ensure data integrity and a seamless audience experience throughout all campaigns.
- Market Research:
- Conduct research on industry trends, target accounts, and competitors.
- Identify and qualify potential attendees and clients using external databases.
- Event Coordination:
- Support event logistics, including invitations, registration, and post-event follow-up.
- Assist with event-day operations, such as managing virtual platforms and tracking attendance.
Operations Support
- Scheduling & Calendar Management:
- Coordinate and maintain calendars for meetings, client calls, and conferences.
- Prioritize and resolve scheduling conflicts, confirm appointments, and manage communications efficiently.
- Prepare meeting materials, reports, and notes in a timely and organized manner.
- Administrative Assistance:
- Perform general administrative tasks such as data entry, document preparation, and proofreading.
- Review materials for accuracy, including agendas, client presentations, and internal documentation.
- Attend or review meetings/recordings to compile and distribute concise meeting notes when required.
- Process & Project Support:
- Identify opportunities to improve marketing and operational workflows.
- Support team use of tools such as CRM systems SALESFORCE, project management platforms, and other marketing technologies.
- Assist with special projects and cross-functional initiatives as needed.
Qualifications
- Experience: 1-3 years in a professional office environment; prior experience with large-scale events or conferences is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) is essential; familiarity with CRM such as SALESFORCE and project management tools preferred.
- Project Management: Strong attention to detail, time management, and problem-solving capabilities.
- Collaboration: Proven ability to work effectively via email, phone, and video conferencing with both internal and external partners.
- Adaptability: Comfortable in a dynamic, entrepreneurial environment with a proactive and growth-oriented mindset.
- Critical Thinking: Strong analytical and conceptual skills, with the ability to connect insights across multiple business areas.
This role is ideal for a proactive and organized professional who thrives in a collaborative, fast-moving environment and is eager to contribute to impactful marketing and operational initiatives
