Job Overview
We are looking for a detail-oriented Admin Executive to support marketing and finance operations, with a strong focus on Marketing Development Funds (MDF) and marketing expense management. This role plays a key part in ensuring accurate tracking, timely submission, and proper documentation of marketing-related expenses while coordinating closely with internal teams and external suppliers.
Key Responsibilities:
MDF & Marketing Expense Management
- Coordinate and track all MDF and marketing-related expenses to ensure timely submission and approvals.
- Prepare and submit marketing expense claims, ensuring accuracy and compliance with internal finance policies.
- Maintain up-to-date records of approved budgets, spend status, and pending claims.
- Follow up with internal finance teams on claim progress and resolve any discrepancies.
Data Entry & Documentation
- Ensure accurate and complete data entry for all supplier invoices, purchase orders, and expense requests.
- Maintain detailed documentation and filing systems (digital and/or physical) for audit readiness.
- Reconcile supplier invoices with corresponding expense requests and approvals.
Supplier & Internal Coordination
- Liaise with suppliers to collect invoices and required supporting documents.
- Work closely with marketing, finance, and GTM teams to ensure alignment on expenses, timelines, and approvals.
- Support the supplier onboarding or updates when required.
Qualifications & Requirements
Education:
- Diploma or Bachelor's degree in Business Administration, Accounting, Finance, or a related field
Experience:
- 24 years of experience in administrative, finance, or operations support (marketing-related exposure is an advantage)
Skills & Competencies:
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Proficiency in Microsoft Excel; familiarity with expense or finance management systems is a plus
- Good communication and interpersonal skills
- High level of integrity when handling confidential financial information
Why Join Us
- Competitive salary within the PHP 20K30K range
- Exposure to cross-functional teams and marketing operations
- Opportunity to strengthen finance, documentation, and stakeholder coordination skills
