Legal Assistant

Job Summary:

The Legal Assistant provides administrative and operational support to lawyers and the legal team to ensure the smooth and efficient day-to-day operations of the office. The role involves managing multiple calendars and schedules, coordinating meetings, taking meeting minutes, preparing and finalizing legal documents, printing and organizing files, and handling general office matters. The ideal candidate is detail-oriented, highly organized, proficient in Microsoft Office and other office management tools, and capable of managing multiple tasks and deadlines. Experience in a law firm, assisting lawyers, and handling intellectual property (IP) matters is an advantage.

QUALIFICATIONS

• Bachelor's degree in Office Administration, Legal Management, or a related field is preferred.
• Experience in managing day-to-day office operations and providing administrative support.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook, as well as other office management tools such as ESAS.
• Ability to manage multiple calendars, coordinate appointments, schedule meetings, and monitor deadlines.
• Skilled in taking meeting minutes, preparing correspondence, and organizing meeting records.
• Experienced in preparing, formatting, finalizing, printing, compiling, and organizing documents with a high level of accuracy.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities simultaneously.
• Good written and verbal communication skills, with the ability to coordinate professionally with internal and external stakeholders.
• Able to handle confidential information and maintain proper document filing and recordkeeping.
• Experience in providing administrative support to lawyers or legal professionals is preferred.
• Previous work experience in a law firm or legal services environment is an advantage.
• Experience in assisting with intellectual property (IP) matters and related documentation is an advantage.
• Dependable, proactive, adaptable, and able to work efficiently under pressure and meet deadlines.