Job Description
Specialist – Financial Management
JBS Lease Administration
Reporting to: Team Lead/Assistant Manager Lease Administration
Key Stakeholders: Account managers, Hub Leads, Clients and their teams
Direct Reports: Nil
What this job involves:
High level of independence
Do you work independently without close supervision We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration services for JLL Clients. You will act as the primary contact for interaction with all parties to keep the lease administration database current and accurate. You will liaise with internal parties to obtain appropriate lease documentation, manage document workflow to ensure team responsibilities are completed in a timely manner and work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner.
Highest qualitative delivery
Generate monthly reporting package which includes critical date and portfolio summary reporting in a timely and accurate manner; complete an audit of works completed by JLL's Lease Administration teams; complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system; obtain and review landlord invoices to ensure adherence to lease requirements; generate Accounts Payable reporting and prepare invoices for payment; perform Accounts Receivable reporting and communicate on outstanding payments; complete all duties with a focus on cost avoidance for our clients; obtain, track and report on Insurance and Security deposit matters (where applicable); ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies; prepare monthly client invoices (where applicable). Act as Subject Matter expert to improve processes, work with LA teams to provide best in class service delivery for our clients.
Additional Responsibilities
Once you gain expertise in your role, an essential part of your role will involve assisting in the transition of new accounts into JLL responsibility (this may include audits and process testing), managing ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks, training of new staff members when required, and consistently display team work and live up to JLL values.
Sounds like you To apply, you need to have:
Impeccable expertise
We're looking for University Graduates (Commerce / Finance Background) or equivalent work experience in lease administration, having a minimum of five-eight (5-8) years industry experience required either in the corporate environment, third party service provider or as a consultant. Knowledge of real estate leases and accounting would be useful, and having experience in using a property management/lease administration system.
Immaculate knowledge
You should possess sound computer skills in Microsoft Word and Excel, strong attention to detail and good organizational, interpersonal skills, demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational and financial deadlines, positive approach to meeting clients needs, good interpersonal skills to operate as a pro-active member of a small core team, and have basic working knowledge of AP or AR.
Key Skills
Must have excellent communication skills and experience in using a property management/lease administration system.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
