About Shore360
Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.
Job Summary
The Junior Executive Assistant/Receptionist provides administrative and operational support to CEO and management. This role involves reception duties, coordinating schedules, managing communications, and ensuring smooth day-to-day office operations. The ideal candidate is highly organized, proactive, and professional in handling confidential information.
Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate appointments for executives.
- Handle phone calls, emails, and correspondence, ensuring timely responses.
- Prepare documents, reports, and presentations as needed.
- Assist with travel arrangements, including booking flights, accommodations, and itineraries.
- Support the organization of meetings, events, and internal communications.
- Maintain and organize records, files, and office supplies.
- Provide ad hoc administrative support to the executive team.
- Perform other administrative duties and tasks as needed to support the management team and office operations.
Qualifications:
- Masters degree or equivalent experience in business administration or related field.
- 12 years of experience in administrative support or office management preferred.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion and professionalism when handling confidential information.
Competencies:
- Proactive and detail-oriented.
- Ability to multitask and prioritize effectively.
- Strong interpersonal skills and teamwork orientation.
- Adaptable and willing to learn new systems and processes.
Shore Xtra Perks
- Day 1 HMO Coverage
- Attendance Bonus Get a chance to earn 5,000 every pay run for consistent, perfect attendance.
- Fixed Weekends Off Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
- Unlimited Barista Coffee all shift long
- Free Parking & Shuttle
- Premium Game Lounge Relax and recharge in our dedicated on-site recreational zone
- Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
- Engaging Monthly Events Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
- Referral Incentives Get rewarded for bringing top talent to the team via our referral program.
- Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays
