We're Hiring: IT Purchasing Coordinator!
Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment We got you covered!
We are currently on the lookout for an IT Purchasing Coordinator join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!
Role: IT Purchasing Coordinator
Work Arrangement: Work from Office
Location: Philippines - Ortigas
Schedule: Night shift
Job Description:
What You'll Do:
- Procurement Operations
- Create, review, and process purchase requisitions for IT hardware, software, licensing, and related services.
- Coordinate with IT, Finance, and department stakeholders to ensure procurement requests meet budget, policy, and technical requirements.
- Track order status from requisition through delivery and payment, ensuring accurate and timely updates within Oracle or other ERP systems.
- Maintain accurate procurement documentation and audit trails in accordance with company and compliance policies.
- Support vendor selection, onboarding, and management, including maintaining vendor data in the procurement system.
- Financial and Contract Administration.
- Ensure that purchases align with approved budgets, contracts, and sourcing agreements.
- Review vendor quotes, proposals, and renewal notices for accuracy, completeness, and compliance with company standards.
- Assist in managing software license renewals, subscription terms, and asset tracking to avoid service interruptions or compliance risks.
- Collaborate with Finance/Accounts Payable to reconcile invoices, purchase orders, and receipts for timely payment processing.
- Monitor and report on IT spending, savings opportunities, and procurement metrics to support departmental reporting and forecasting.
- System and Data Management
- Utilize Oracle Procurement (or similar ERP modules) to create, manage, and track requisitions, purchase orders, and supplier data.
- Maintain accurate data integrity across Oracle modules (Procurement, Financials, and Assets).
- Generate and analyze procurement reports for spend visibility, open POs, and supplier performance.
- Identify and implement process improvements to increase efficiency in procurement workflows.
- Collaboration and Compliance
- Partner with IT Asset Management, Security, and Legal teams to ensure software and hardware purchases meet licensing, security, and contractual requirements.
- Support internal and external audits by providing required procurement and asset documentation.
- Help enforce procurement policies and approval hierarchies to ensure compliance with company standards and regulatory requirements.
- Provide training and guidance to internal stakeholders on proper purchasing and requisition procedures.
Qualification and requirements:
- Bachelor's degree in Business Administration, Supply Chain Management, Information Technology, or a related field required. Equivalent combination of education and relevant experience may be considered.
- 35 years of experience in IT procurement, purchasing, or supply chain operations, preferably within a corporate or technology-driven environment.
- Hands-on experience with Oracle ERP Procurement modules or equivalent platforms (e.g., SAP, Workday, NetSuite) is strongly preferred.
- Demonstrated background in managing IT hardware, software, and services procurement, including vendor coordination and contract support.
- Experience working cross-functionally with IT, Finance, and Legal teams to ensure policy and compliance alignment.
- Proficiency with Microsoft Office Suite, particularly Excel for data analysis and reporting.
- Familiarity with IT asset management tools and software license tracking practices.
- Knowledge of software licensing models (subscription, perpetual, SaaS, enterprise agreements).
- Exceptional organizational skills and attention to detail.
- Strong analytical, communication, and stakeholder management abilities.
- Ability to prioritize and manage multiple procurement activities in a fast-paced environment.
- Commitment to maintaining compliance with company policies, procedures, and audit requirements
Non-negotiable skills & requirements:
- 35 years of experience in IT procurement, purchasing, or supply chain operations, preferably within a corporate or technology-driven environment.
- Exceptional organizational skills and attention to detail.
- Strong analytical, communication, and stakeholder management abilities.
- Ability to prioritize and manage multiple procurement activities in a fast-paced environment.
- Commitment to maintaining compliance with company policies, procedures, and audit requirements
Perks & Benefits:
- Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
- Flexible leave credits which may be used for vacation, emergency and sick leaves
- Superb and exciting Mid-Year Parties with items to give away and cash prizes!
- Endless opportunities for career advancement
- Exclusive ATM inside the office for employee's convenience
- Annual Performance Review with Salary Increase
- We set you up for success with a company-provided PC/Laptop and fiber internet connection
- Look forward to weekly office perks for work from office staff Free Coffee, Meals and Beer Fridays!
- Top notch workplace with first class VIP lounge and game rooms
- Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
- Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
- International career growth and connections
- Unlimited cash incentives for hired referrals
- Mental Wellness Employee Assistance program through Lifeworks
- In-house psychiatrist available to support employees well-being
- Become part of the Employee Share Units program
- Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
Cloudstaff : Build Your Career, Anywhere
Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.
Why Cloudstaff is the #1 Workplace
- Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
- Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
- Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.
**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**
