Assign SY reference number, bank assignment and prepares checklist, shipping instructions for new purchase order received.
Prepares local insurance application for all importations and ensure that corresponding marine insurance policy readily available prior to arrival of shipment.
Prepares bank related documents such as Letter of Credit, TR & draft, Authorization Letter and other documents needed prior and after arrival of shipment.
Communicates directly to foreign supplier regarding shipment schedule and other related documents needed prior to arrival of shipment.
Coordinates with Regulatory Personnel regarding permits/ clearance need for all importation.
Coordinates with broker regarding SAD/IED for LC opening and time to time monitoring of status of shipment under release at customs as well as booking and movement of truck/ container for delivery to designated warehouse.
Coordinates with Finance department and assigned bank regarding LC opening, availability of original shipping documents, LC discrepancies, final duties and taxes (PAS 5) for debit thru bank.
Checking of shipping documents prior to shipment arrival.
Monitors movement of vessel via on line tracking and thru MCIP Terminal website.
Coordinates with shipping lines regarding arrival and availability of billing invoice for shipment that arrived at the port.
In-charge with postal/courier services re monitoring of original shipping documents from suppliers, sample/s, payment and other issue and concern (Inbound/Outbound).
Coordinates with warehouse personnel regarding final delivery of goods/ cargo to designated warehouse/s.
Check and verify computation of brokers billing prior to final payment including preparation of turned of events of each shipment as attachment.
Prepare estimated brokerage and releasing charges and final costing of goods for each shipment/SY folder, then, for posting to Costing Ledger.
Prepares Monthly Importation Report and BIR Monthly Report.
Other duties may be assigned from time to time.
Back-up for Acumatica/ ERP system.
General Specification
Education: Bachelors Degree in Business Administration or any related business course
Specialized Skills: With knowledge and understanding of import management and procedures; familiar with government laws and regulations regarding customs and excise
Experience: Must have at least 2-3 years of experience in the same field
Competency Specification
Knowledge: Intermediate knowledge on Import, Export, and Indent Business Transactions
Soft Skills:
Ability to maintain effective working relationships with customers, suppliers, government agencies, and customs authorities
Must have strong interpersonal and communication skills
Ability to supervise and work well within a team
Technical Skills:
Advanced in computer applications
Must have the ability to analyze and solve problems
