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YTO EXPRESS Philippines

HR Specialist/Assistant

1-3 Years
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Job Description

Job Summary

  • The HR Assistant supports the Human Resources department with a strong focus on employee documentation, data management, and HR reporting. This role ensures accurate record-keeping, timely preparation of reports, and compliance with company policies and labor regulations.

Key Responsibilities

  • Maintain and update employee files (physical and digital) with accuracy and confidentiality
  • Prepare HR documents such as employment contracts, offer letters, appointment letters, confirmations, and termination documents.
  • Ensure all HR records comply with company policies and legal requirements
  • Organize and archive HR documents for easy retrieval and audits
  • Prepare regular HR reports (headcount, attendance, leave, turnover, payroll support data, etc.)
  • Track and update HR metrics and dashboards
  • Assist in onboarding and offboarding documentation processes

Qualifications/Skills

  • Bachelors degree in Human Resources, Business Administration, or a related field
  • 13 years of experience in an HR administrative or assistant role (preferred)
  • Strong knowledge of HR documentation and record-keeping practices
  • Proficient in MS Excel, Word, and HRIS systems; advanced Excel skills including VLOOKUP, XLOOKUP, and Pivot Tables
  • High attention to detail with strong organizational and time-management skills
  • Proven ability to handle sensitive and confidential information with discretion
  • Strong written and verbal communication skills

More Info

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Job ID: 143347233