HR Admin

Job Description:

Ensures that all HR-related processes from onboarding to offboarding are executed by collaborating with multiple departments (HR Specialists, Finance, Legal, and Accounting)

Assists HR Specialists with employee orientations and addresses employee inquiries.

Maintains and secures employee records, ensuring that databases are updated and confidentially managed within HR files.

Prepares all documents related to Human Resources that require attention and signatures.

Coordinates with the Marketing department for the creation of employee IDs and other HR-related requests.

Keep track and Transmits all signed documents required for payroll and benefits processing (e.g., government numbers, ATM accounts) to the CompBen Specialist and Finance.

Monitors and reports changes in employee movement and employment status to managers.

Communicates personnel status changes to the CompBen Specialist and Finance.

Oversees government-mandated benefits, including loan applications.

Consolidates, encodes, and updates data in the system on a daily basis.

Tracks leave credits and coordinates with HR Specialists and Finance.

Participates in meetings to ensure alignment with the respective team, group, or department.

Provides assistance when job training cadets are assigned to their team, group, or department.

Monitors employee resignations and clearances, ensuring smooth transitions and final pay processing.

Attends HR meetings upon request and submits reports as required by the HR Head.

Processes and oversees clearances such as Pre-employment Medical Exam and Background check for successful deployment

Required Skills:

Possesses a keen eye for details, design and presentation aesthetics.

Exhibits strong communication skills.

Strong organizational and time management skills.

Proficiency in using Microsoft Office (Excel, Word, and PowerPoint).

Proficiency in Canva is an added advantage.

Capable of expressing ideas effectively while maintaining self-control.

Good understanding of employment laws and regulations.

Knowledge of HR processes and best practices.